Controller’s Office Updated Forms

The Controller’s Office recently updated its forms and gave them unique “Go Links” to make them easier to find and manage. You can now access these forms through a new table format on the Forms page, where you can sort, filter, or search by keyword to find exactly what you need.

As part of the new Payables Guide, the former AP107 Non-Travel Meals Authorization Expense Form has been updated and renamed AP-107 Expense Reimbursement Form. This revised form is now used to document non-travel food approval when submitting an employee reimbursement voucher.

For PCard purchases, the PC-107 Non-Travel Meal Authorization is the designated documentation for non-travel food approval as outlined in the PCard Manual.  The PC-107 Form can be found in the View Documentation section on the PCard Receipt Requirements document, and it is also linked in the PCard for Cardholders Manual under the section titled Food for Human Consumption.

While university policy allows for alternative forms of documentation, CALS CBO uses standard forms to help ensure all necessary information is captured in a consistent manner. Please begin using these forms for all future non-travel food requests.

The best option when filling out these forms is to “make a copy” of the new forms instead of downloading them. Downloading may cause features such as checkboxes to disappear. If you download to Word, remember to select “enable editing” at the top of the document.

Reminder regarding approvals for AP-107 and PC-107 Forms:

• Department Head (or higher) approval is needed for all food expenses.
• Dean (or higher) approval is required for alcohol and spouse-related expenses.