PCard

May 6, 2024

Staff Updates: May 2024

Please join us as we welcome our newest team members, Jared Symm and David McClendon, to the CBO and bid farewell to Towanna Rouse and Rita Henry as they embark on new endeavors.

Mar 23, 2024

Reminder: Travelers Should Not Pay for Others Meals

As a reminder, travelers should not be paying for other individual’s meals, via PCard or other means, while in Travel Status.

Mar 22, 2024

Fleet Card Billing Cycle Calendar

View the university Fleet Card Billing Cycle Calendar for billing cycle dates and deadlines.

Mar 22, 2024

Reminder: PCards Cannot Be Used To Pay NCSU

PCards should not be used to pay NCSU entities (this includes Howling Cow, CALS Estore or CALS or NCSU Eventbrite). To process a payment to another department, an Interdepartmental Transfer (IDT) is needed.…

Mar 22, 2024

Fleet/Wex Card Requests

Please remember that the individual responsible for the vehicle is the individual who needs to personally request the Fleet/Wex Card per the Fleet Card Manual and that only one vehicle can be…

Mar 22, 2024

PCard Deadlines and Receipt Upload Reminders

Please take a moment to review the deadlines and reminders below to help ensure PCard policies and procedures are being followed and transactions are processed in a timely manner. CALS…

Mar 22, 2024

Personal Charges on PCards

Per the PCard Manual pg 98, personal purchases made on a PCard will require a reimbursement check and a Memo signed by the Department Head to be provided to the…

Mar 22, 2024

Clarification on Alcohol and Corking Fees

Per the Controller’s Office, bartender fees, corking fees, alcohol licenses, etc. are treated as “Alcohol” and require the Dean’s approval. Conference & Meeting Guidelines – Please note that you must follow these…

Mar 22, 2024

Dean’s Signature on AP-107 Form

When the signature for this form was wet ink during COVID, the CBO offered to take the form upstairs to gain the signature. However, as the approval has moved to…

Feb 28, 2024

Purchasing Food and Beverages for Break Rooms

As shared with Department Heads and Center Directors in January 2024, food, snacks, and beverages purchased to stock breakrooms or other gathering spaces for department employees can only be purchased…