CALS Business Services

About Us

CALS Business Services is responsible for processing all financial transactions in support of the following functions: Accounts Payable, Accounts Receivable, Travel, and PCard. Transactions are reviewed for allowability, budget allocation, and compliance with State, Federal, and Sponsored Programs Guidelines.

Business Services Updates & Reminders

All Business Services News

Sharing Forms With Vendors

Please see the Controller’s Office instructions below regarding NCSU forms to be shared with vendors. 

Vouchers for Foreign National Vendors

Please be reminded that when using a voucher to pay foreign national vendors, one of the actions below must be taken to comply with Federal Tax Requirements. Available Options: Option… 

Business Purpose for Journal Vouchers (JVs)

For Journal Vouchers (JVs), a CALS business purpose, as well as an image of the expense back-up (for items requiring back-up, such as PCard receipts) are needed for a JV… 

Our Units

Accounts Payable:

Accounts Payable is responsible for processing and/or approving financial transactions for the college, Interdepartmental Journals and Journals Vouchers, Vouchers, Requisitions, and Marketplace. Accounts Payable uses a document intake system, ServiceNow, to receive, track and manage documents/transactions submitted for processing. Transactions are reviewed for allowability, budget allocation, and compliance with State, Federal, and Sponsored Programs Guidelines.

Accounts Receivable:

Accounts Receivable is responsible for processing cash and check deposits and appropriately routing funds to University Cashier’s Office or NC Agricultural Foundation. Accounts Receivable processes Interdepartmental Transactions (IDS or IDBs) and Billing on behalf of the college to external businesses and collection activities to secure payments.

PCard:

PCard Reconcilers assist departments with allocating PCard expenditures to the appropriate account code and project/phase and ensure appropriate supporting documentation is attached to each transaction with adherence to State, Federal, and Sponsored Programs Guidelines.

Travel:

Travel Approvers review and approve travel authorizations and travel reimbursements through PeopleSoft with adherence to State, Federal, and Sponsored Programs Guidelines.