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CALS Business Operations

Accounts Payable

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May 11, 2026

PaymentWorks Vendor Support

PaymentWorks has a knowledge base available to assist vendors. It provides access to guides, FAQs, and resources to help payees navigate PaymentWorks, update details, and resolve common issues efficiently. Suppliers… 
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Apr 14, 2026

Guidelines for Prepayment for Goods or Services

Prepayments refer to payments made in advance when a documented business purpose justifies the advance payment. These situations may arise when advance payment is necessary to ensure future services are… 

Apr 13, 2026

Payables Training

The Controller’s Office announced that the Payables Training course is now available in REPORTER as part of the Payments Professional Certification 2 program. The course provides users and approvers with the… 
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Apr 13, 2026

Managing Vendor Energy Surcharges on Purchase Orders

Some vendors are implementing fuel and energy surcharges due to rising operational costs. To avoid invoice delays or processing issues, please ensure these surcharges are properly reflected on your Purchase… 

Feb 18, 2026

Foreign Supplier Wire Payment Requirements

All new foreign suppliers must now be registered in PaymentWorks before they can receive foreign wire payments. Legacy suppliers (those who existed in the Supplier Center before the launch of… 
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Feb 18, 2026

Planning Ahead for Computer Purchases

As you plan upcoming technology purchases, please be aware that industry forecasts anticipate rising costs for computer memory and storage over the next year. If you anticipate computer purchases: Please… 
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Feb 17, 2026

Reminder: Fiscal Year-End Planning

It’s time to start planning for the fiscal year-end. The State Fiscal Year 2026 Close-out Schedule will be released next month. The first deadline will be for non-MarketPlace Requisitions (typically… 

Jan 13, 2026

Key Tips for Payment Processing

To help ensure timely payments, please review the following tips for payment processing: 
shopping cart

Jan 13, 2026

Purchasing with State Term Contracts

Please review the following update to ensure timely payment processing and compliance with purchasing requirements: Purchasing Compliance for Informal Solicitation (Effective January 5, 2026) For requisitions between $5,000 and $31,000,… 
gift card

Dec 9, 2025

Gift Card Template required by the Tax Office

Gift cards are treated like cash, so they need to be reported as income to the IRS. To assist with this process, the Gift Card Template should be completed for…