Accounts Payable

Mar 22, 2024

Clarification on Alcohol and Corking Fees

Per the Controller’s Office, bartender fees, corking fees, alcohol licenses, etc. are treated as “Alcohol” and require the Dean’s approval.  Conference & Meeting Guidelines – Please note that you must follow these… 

Mar 22, 2024

Dean’s Signature on AP-107 Form

When the signature for this form was wet ink during COVID, the CBO offered to take the form upstairs to gain the signature. However, as the approval has moved to… 

Mar 22, 2024

Personal Reimbursements

Personal reimbursements should be the last resort per the University Controller’s office. Individuals should be utilizing MarketPlace or PCards. If requesting reimbursement, please note that it’s typically a 30-day turnaround… 

Mar 22, 2024

New Process for Requisitions Between $5,000 and $25,000

By Finance Division Communications, Written by Blain Woods Procurement Services is excited to announce a streamlined requisition process thanks to newly delegated State of North Carolina procurement authority, which allows… 

Mar 22, 2024

Back-up for Journals Should Be in Excel and One Document per Incident

When uploading WRS or detailed information originally in, or able to be downloaded into Excel, please upload in Excel format. Please do not convert to a PDF as the document… 

Feb 28, 2024

Purchasing Food and Beverages for Break Rooms

As shared with Department Heads and Center Directors in January 2024, food, snacks, and beverages purchased to stock breakrooms or other gathering spaces for department employees can only be purchased… 

Feb 28, 2024

University Guidelines for Group Meals, Conferences, and Meetings

Please refer to the following University guidelines for recurring meetings, group meals, conferences, and meetings for NCSU and non-NCSU personnel. This can also be obtained via the University Controller’s Office… 

Feb 28, 2024

Manner of Payment Does Not Change Documentation Required

There are several mechanisms for NCSU to issue payment, including vouchers, MarketPlace, PCards, etc. The form of payment utilized does not mitigate the requirement for the appropriate backup, for example,… 

Feb 28, 2024

Procurement Services Contract Review Guidelines

Procurement Services’ Contract Review team MUST review all purchase agreements, no matter the value, when there is a written contract, agreement, or purchase order involved. The guidelines for contract review… 

Feb 28, 2024

Safe-T-Works Invoices for Drug Screening

Safe-T-Works, Inc. is a vendor utilized by the University to perform both initial employment and random drug screening of individuals with a CDL. Per the University “Each department (CALS, Facilities,…