Accounts Payable

Mar 23, 2024

Vouchers for Foreign National Vendors

Please be reminded that when using a voucher to pay foreign national vendors, one of the actions below must be taken to comply with Federal Tax Requirements. Available Options: Option… 

Mar 23, 2024

Business Purpose for Journal Vouchers (JVs)

For Journal Vouchers (JVs), a CALS business purpose, as well as an image of the expense back-up (for items requiring back-up, such as PCard receipts) are needed for a JV… 

Mar 22, 2024

REU Stipend Payments Are Not Processed Through Payroll

Please be reminded that REU stipend payments are not processed through payroll. A stipend payment is distinct from a wage or salary because it does not necessarily represent payment for… 

Mar 22, 2024

Clarification on Alcohol and Corking Fees

Per the Controller’s Office, bartender fees, corking fees, alcohol licenses, etc. are treated as “Alcohol” and require the Dean’s approval.  Conference & Meeting Guidelines – Please note that you must follow these… 

Mar 22, 2024

Dean’s Signature on AP-107 Form

When the signature for this form was wet ink during COVID, the CBO offered to take the form upstairs to gain the signature. However, as the approval has moved to… 

Mar 22, 2024

Personal Reimbursements

Personal reimbursements should be the last resort per the University Controller’s office. Individuals should be utilizing MarketPlace or PCards. If requesting reimbursement, please note that it’s typically a 30-day turnaround… 

Mar 22, 2024

New Process for Requisitions Between $5,000 and $25,000

By Finance Division Communications, Written by Blain Woods Procurement Services is excited to announce a streamlined requisition process thanks to newly delegated State of North Carolina procurement authority, which allows… 

Mar 22, 2024

Back-up for Journals Should Be in Excel and One Document per Incident

When uploading WRS or detailed information originally in, or able to be downloaded into Excel, please upload in Excel format. Please do not convert to a PDF as the document… 

Feb 28, 2024

Purchasing Food and Beverages for Break Rooms

As shared with Department Heads and Center Directors in January 2024, food, snacks, and beverages purchased to stock breakrooms or other gathering spaces for department employees can only be purchased… 

Feb 28, 2024

University Guidelines for Group Meals, Conferences, and Meetings

Please refer to the following University guidelines for recurring meetings, group meals, conferences, and meetings for NCSU and non-NCSU personnel. This can also be obtained via the University Controller’s Office…