Accounts Payable

Apr 13, 2025

Accessing Controller’s Office Training Materials, Guides, and Manuals

The Controller’s Office recently announced the new Finance Division Education and Communication (FinDEC) department. All learning and training resources for financial processes and practices are now housed on the FinDEC’s… 

Apr 12, 2025

Supplier ID for Active Employees and Students

PaymentWorks is designed as a platform to onboard vendors (external parties) to receive payments. Active employees who receive a non-payroll payment such as a reimbursement, require a Supplier ID. However,… 

Apr 11, 2025

Guidelines for Incentive Payments to Research Participants

Incentive payments can be made to individuals who participate in human research studies in acknowledgment of their time and effort. The CBO has posted on our website a comprehensive document… 

Mar 18, 2025

Reminders for Requisition Requests

When submitting a Requisition request to the CBO, it is important to include the vendor’s contact information which should include their name, telephone number, and email address. Procurement Services requires… 

Feb 17, 2025

Process for Equipment Trade-in

University-owned equipment may be traded for new equipment through the purchase order system. Procurement Services handles the required approval from the State Surplus Property Office to trade old equipment for… 

Jan 11, 2025

Reminder of Query for Open Purchase Orders with Encumbrances

Encumbered funds are money set aside to pay for obligated or planned expenses. All non-MarketPlace purchase orders (POs) are encumbered. The open encumbrance query shows the open amount left on… 

Jan 11, 2025

New Learning Resource: Supplier Information 101

Procurement and Business Services announced that the self-paced online course, Supplier Information 101, is now open for registration. This course was designed to help campus departments support their vendors during… 

Jan 11, 2025

Invoice Number Guidelines for Supplier Invoices

Supplier invoices should contain an invoice number. Invoice numbers help to identify payments, ensure payments are made to the correct supplier, prevent duplicate payments, and track invoices. The invoice number… 

Dec 10, 2024

Documentation for Personal Reimbursements

Personal Reimbursements are used to request reimbursement for expenses paid for with personal funds (i.e. personal credit card or cash). These types of requests for non-travel-related expenses should be for… 

Dec 9, 2024

Confirming Orders

Confirming Orders are purchase orders that are issued AFTER purchases above $5,000, including shipping charges, and have been received by employees. These orders are normally unauthorized purchases and are not…