Accounts Payable

Dec 10, 2024

Documentation for Personal Reimbursements

Personal Reimbursements are used to request reimbursement for expenses paid for with personal funds (i.e. personal credit card or cash). These types of requests for non-travel-related expenses should be for… 

Dec 9, 2024

Confirming Orders

Confirming Orders are purchase orders that are issued AFTER purchases above $5,000, including shipping charges, and have been received by employees. These orders are normally unauthorized purchases and are not… 

Nov 4, 2024

Supplier Information Management Tips and Reminders

All vendor updates go through a verification process and require approval. If a vendor is changing their name and Tax ID Number, they need to submit a new registration. This… 

Nov 4, 2024

New Query for Open POs (Purchase Orders) with Encumbrance

The Open POs with Encumbrance report provides a listing of all POs for a 2-, 4- or 6-digit Department ID. It includes detailed information at the header level of the… 

Nov 4, 2024

Request for Waiver of Competitive Bidding for Non-MarketPlace Requisitions

The documentation needed for non-MarketPlace requisitions between $5,000 and $29,000 has been updated. Campus departments will continue to submit non-MarketPlace requisitions for purchases of goods and services between $5,000 and… 

Nov 4, 2024

MarketPlace Price Match

The University strongly encourages the use of MarketPlace whenever possible for products and services available on MarketPlace. All vendors on Marketplace are contracted through the University to provide competitive pricing… 

Nov 4, 2024

Receiving MarketPlace Orders

MarketPlace ordering is a multi-step process. Initiators (MarketPlace Shoppers) shop for goods and services, create and route requisitions for approval, transmit orders to suppliers, and document the receipt of orders… 

Nov 4, 2024

Controller’s Office AP Forms Updated

Earlier this year, the University implemented specific requirements for signatures. To ensure compliance with the updated policy, the Controller’s Office updated the electronic signature verbiage on all official Controller’s Office… 

Oct 2, 2024

Business Purpose & Justification for Expenditures

Please note, as a reminder, university guidelines for “Documentation Requirement for Expenditures” require that when using university funds or requesting reimbursement from university funds, documentation of a clear business purpose… 

May 6, 2024

Staff Updates: May 2024

Please join us as we welcome our newest team members, Jared Symm and David McClendon, to the CBO and bid farewell to Towanna Rouse and Rita Henry as they embark on new endeavors.