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CALS Business Operations

CBO News

Nov 12, 2025

CBO Newsletter: November 2025

Read the CALS Business Operations monthly newsletter for important updates, deadlines, reminders, helpful resources and more. 

Nov 11, 2025

Fleet Card Reconciliation Deadlines for 2025

Fleet Card transaction reallocations must be completed four (4) business days after the end of each month. Please take a moment to review the Fleet Card Billing Cycle Calendar to… 
shopping cart

Nov 11, 2025

Purchasing with State Term Contracts (STCs)

State Term Contracts (STCs) are publicly bid agreements where North Carolina selects vendors to provide goods or services at pre-negotiated prices and terms. Managed by the NC Division of Purchase… 

Nov 11, 2025

Business Purpose & Justification for Expenditures

Please note, as a reminder, university guidelines for “Documentation Requirement for Expenditures” require that when using university funds or requesting reimbursement from university funds, documentation of a clear business purpose… 
employee on laptop

Nov 11, 2025

Helpful Tips for Supplier Information and PaymentWorks

Please take a moment to review the following tips for managing supplier information in the PaymentWorks system to ensure smooth vendor payments and account updates. 

Nov 11, 2025

ServiceNow Billing Request Updates

Billing requests submitted via ServiceNow (SN) have been updated to remove outdated information and reflect the questions required by the University PeopleSoft system to process internal and external billings. Adjustments… 

Nov 11, 2025

CALS Holiday Deposit Deadline for Thanksgiving

All CALS departmental deposits must be received by the Accounts Receivable (AR) team by NOON on Tuesday, November 25, to be processed and deposited to the University Cashiers’ office by… 
credit card

Nov 7, 2025

Card Services Updates

Please review the following updates regarding PCards: 

Nov 7, 2025

External Travel Support Section in the Travel System

Travel that supports an individual’s University employment responsibilities and is sponsored or reimbursed by an entity other than NC State is considered an External Professional Activity (EPA) unless the sponsor is… 

Nov 7, 2025

Visa Sponsorship Payment Process for International Employees

Effective October 29, 2025, U.S. Citizenship and Immigration Services (USCIS) will no longer accept check payments for visa filing fees.  Access Update: