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CALS College Operations, Research and Extension Support

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Nov 11, 2025

CALS Holiday Deposit Deadline for Thanksgiving

All CALS departmental deposits must be received by the Accounts Receivable (AR) team by NOON on Tuesday, November 25, to be processed and deposited to the University Cashiers’ office by… 
credit card

Nov 7, 2025

Card Services Updates

Please review the following updates regarding PCards: 

Nov 7, 2025

External Travel Support Section in the Travel System

Travel that supports an individual’s University employment responsibilities and is sponsored or reimbursed by an entity other than NC State is considered an External Professional Activity (EPA) unless the sponsor is… 
globe and credit card

Nov 7, 2025

Visa Sponsorship Payment Process for International Employees

Effective October 29, 2025, U.S. Citizenship and Immigration Services (USCIS) will no longer accept check payments for visa filing fees.  Access Update:  

Nov 7, 2025

Coming Soon in ServiceNow – Accounts Payable (AP) Updates

Several enhancements are coming soon to streamline AP processes within ServiceNow. These updates are scheduled to go live on or around November 11, 2025. Please review the key updates below… 

Oct 8, 2025

CBO Newsletter: October 2025

Read the CALS Business Operations monthly newsletter for important updates, deadlines, reminders, helpful resources and more. 
hands typing on laptop

Oct 3, 2025

Proposal Statement/Scope of Work Guidance

Typically, as part of a proposal submission, the Sponsor will require the inclusion of the proposed Statement/Scope of Work (SOW). For those rare instances where the Sponsor does not require… 

Oct 3, 2025

Mandatory PCard Reconciler Refresher Training

PCard Reconcilers within CALS, who have not taken Reconciler training within the last two years, should have received an email from Card Services and/or REPORTER regarding the PCard Reconciler Refresher… 

Oct 3, 2025

Mandatory PCard Statement Approvers (PSA) Training

PCard Statement Approvers (PSAs) are responsible for auditing PCard statements for compliance standards and ensuring purchases align with the department’s mission. To become a PSA, employees must complete the PSA… 

Oct 3, 2025

Completion and Routing of Vendor Forms

Please note that there are two types of Vendor Forms. The first is the standard form that requires completion and signature by NC State to allow NC State to become a vendor…