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CALS College Operations, Research and Extension Support

Purchasing

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Oct 13, 2026

Procurement Approval Request Form Reminders

Please review the following reminders regarding the Procurement Approval Request Form: Although optional, utilizing this tool is strongly recommended to streamline your procurement approval. 
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Sep 15, 2026

Reminder: Federal Fiscal Year Ends September 30, 2026

As a reminder, similar to the state year-end close, the federal fiscal year ends September 30, 2026. Please note that once the federal fiscal year closes, charges cannot be moved… 

Sep 15, 2026

How to Determine if a Vendor is an Independent Contractor

An independent contractor is an individual who provides services to the University as a self-employed individual and conducts business under their Social Security Number (SSN) rather than a Tax Identification… 

Sep 15, 2026

CALS Prepayment Request Form: Now Live!

The process to request a prepayment has changed. Moving forward, purchasers who need to request a prepayment must submit the CALS Prepayment Request Form.  The CALS CORE Support team will… 

Aug 10, 2026

Stipend Payment Reminders

As a reminder, stipends are nominal sums of money provided to support participation in research, training or other academic activities. Although taxes are not deducted from stipend payments, the funds… 
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Aug 5, 2026

Navigating Recurring Purchases

Need to make recurring purchases for your department? Understanding when and how to use the NC State Procurement Services guidelines is vital for staying compliant and within budget. 

Jul 1, 2026

Waiver of Competitive Bidding Memo

For purchases above $31,000, Procurement Services has provided the Waiver of Competitive Bidding Memo, which may be used instead of a written memo. We encourage you to use this as… 
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Jul 1, 2026

State Fiscal Year Closed June 30, 2026 – Journal Voucher (JV) Reminder

Now that the State Fiscal Year closed on June 30, 2026, please remember that Journal Vouchers (JVs) can no longer be processed to move charges to or from state-funded Project… 

Jun 8, 2026

Spending Guidelines Update: Food Trust Project Clarification

The University Controller’s Office has provided an important clarification regarding food trust and workshop projects that will help streamline event planning, particularly for county extension offices and 4-H camps. Previously,… 
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May 11, 2026

PaymentWorks Vendor Support

PaymentWorks has a knowledge base available to assist vendors. It provides access to guides, FAQs, and resources to help payees navigate PaymentWorks, update details, and resolve common issues efficiently. Suppliers…