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CALS College Operations, Research and Extension Support

Purchasing

Jul 1, 2026

Waiver of Competitive Bidding Memo

For purchases above $31,000, Procurement Services has provided the Waiver of Competitive Bidding Memo, which may be used instead of a written memo. We encourage you to use this as… 
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Jul 1, 2026

State Fiscal Year Closed June 30, 2026 – Journal Voucher (JV) Reminder

Now that the State Fiscal Year closed on June 30, 2026, please remember that Journal Vouchers (JVs) can no longer be processed to move charges to or from state-funded Project… 

Jun 8, 2026

Spending Guidelines Update: Food Trust Project Clarification

The University Controller’s Office has provided an important clarification regarding food trust and workshop projects that will help streamline event planning, particularly for county extension offices and 4-H camps. Previously,… 
figurine making payment with phone

May 11, 2026

PaymentWorks Vendor Support

PaymentWorks has a knowledge base available to assist vendors. It provides access to guides, FAQs, and resources to help payees navigate PaymentWorks, update details, and resolve common issues efficiently. Suppliers… 
man holding tablet in office

Apr 14, 2026

Guidelines for Prepayment for Goods or Services

Prepayments refer to payments made in advance when a documented business purpose justifies the advance payment. These situations may arise when advance payment is necessary to ensure future services are… 

Apr 13, 2026

Payables Training

The Controller’s Office announced that the Payables Training course is now available in REPORTER as part of the Payments Professional Certification 2 program. The course provides users and approvers with the… 
stacks of coins with upward arrow

Apr 13, 2026

Managing Vendor Energy Surcharges on Purchase Orders

Some vendors are implementing fuel and energy surcharges due to rising operational costs. To avoid invoice delays or processing issues, please ensure these surcharges are properly reflected on your Purchase… 

Feb 18, 2026

Foreign Supplier Wire Payment Requirements

All new foreign suppliers must now be registered in PaymentWorks before they can receive foreign wire payments. Legacy suppliers (those who existed in the Supplier Center before the launch of… 
computer on desk

Feb 18, 2026

Planning Ahead for Computer Purchases

As you plan upcoming technology purchases, please be aware that industry forecasts anticipate rising costs for computer memory and storage over the next year. If you anticipate computer purchases: Please… 
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Feb 17, 2026

Reminder: Fiscal Year-End Planning

It’s time to start planning for the fiscal year-end. The State Fiscal Year 2026 Close-out Schedule will be released next month. The first deadline will be for non-MarketPlace Requisitions (typically…