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CALS Business Operations

PCard Deadlines for 2025

August 9, 2025

Please take a moment to review the CALS CBO PCard Billing Cycle Calendar to help ensure PCard deadlines are met.

As a reminder, cardholders should:

  • Upload receipts within 1-3 days of the transaction date and avoid uploading all receipts the day before or on the day of the reconciliation deadline.
  • Be sure receipts have written on them the project phase to be charged, a detailed business purpose, and the travel authorization number (if applicable).
  • Ensure card and data security by redacting sensitive data before uploading receipts. Sensitive data includes full card number, social security number, and bank account information.