Fiscal Year 2026 is Open in Financials

See below for details from the email sent by Yessy Mendoza-Tate on July 1. Please note that the CALS Budget Office is undergoing a transition, including significant staff turnover, and as a result, processing times will be considerably slower than in previous years.

The Financial System for Fiscal Year 2026 is open and new transactions can be entered. The Beginning Budget and Actual Balances on the Wolfpack Reporting System Reports will have zero dollar amounts until the carry forward process and/or current year transactions are posted in Financials.

Below are specific dates by which the Central Offices will complete the carry forward processes:

1.  Budget Balances for Capital Improvement funds – 07/03/2025. Complete 

2.  Budget Balances for Contracts & Grants (Ledger 5s) – 07/01/2025.  Complete

3.   Budget Balances for State funds (Lower Ledger 2s and 3s, and all Ledger 4s), F&A (Upper Ledger 2s), ETF, Student Fees, Auxiliaries, Service Centers, and other Upper Ledger 3s, and Gifts (Ledger 7 Classes 73 and 79)- 07/31/2025.

4.  Budget Balances for Foundations (Ledger 6’s) – 07/31/2025. 

5.  The initial Beginning Balances for all Ledgers for Fiscal Year 2026 have been completed.  Please Note: June Close will have an impact on these balances and once the year-end process has been finalized by the University Controller’s Office, any permanent adjusting entries processed during the 13th month could change the Beginning Balances. 

6.  Remaining purchase order encumbrance balances have been rolled to Fiscal Year 2026.  Reconciliation will begin July 1st and will address any balance issues in Fiscal Year 2026 as they are identified.  Please report any encumbrance issues to Monica O’Brien in the Procurement & Business Services Department for research and possible correction.

7.  Salary Encumbrances for Contracts & Grants (Ledger 5’s) – 07/01/2025.  Complete

8.  Fellowship Encumbrances for Contracts & Grants – 07/01/2025. Complete