Travel

Jul 8, 2025

Travel Advance Update

The Travel Advance request and reconciliation process is now within the Travel Center. The new system replaced the old paper-based process, making it faster and more convenient. The system automatically… 

Jul 8, 2025

Third-Party Lodging 

The Third-Party Lodging process is now fully automated as part of the Travel Authorization (TA) in the Travel Center. Instead of a separate pre-approval form, travelers provide the same comprehensive… 

Jul 8, 2025

Travel Subsistence Rate Changes

Per the 3D Memo distributed on July 2, 2025: Effective July 1, 2025, the Office of State Budget and Management will increase the per diem subsistence rates for in-state and… 

Jun 9, 2025

Authorization to Travel

Travel by non-employees must be agreed to in advance by the traveler and the department head or designee as to services to be provided by the traveler and the travel… 

Jun 9, 2025

Identifying Traveler Classification on Documentation

Travel authorizations are now completed for both employees and non-employees in the Travel Center; therefore, the previous method of identifying the traveler’s classification as a non-employee via association with the… 

Jun 9, 2025

Cost-Effective Travel for University Business

University policies regarding travel and expenses should be followed to utilize the most cost-effective and efficient method of travel. To ensure compliance and responsible use of funds, travel should be… 

Apr 14, 2025

Discontinued Accounts Payable Travel Forms

The Accounts Payable forms (AP102, AP103, AP104, and AP105) for travel advances and non-employee travel authorization have been discontinued as of March 31. Travel Advances and Non-Employee Travel Authorization are… 

Mar 18, 2025

Duplicate Claim of Meal Expenses

Meal reimbursements are calculated by the Travel System based on the subsistence allowance rates for breakfast, lunch, and dinner; travel dates; and times of departure and arrival. Travelers must exclude… 

Mar 18, 2025

Documentation for Conference/Event Registration Fees

When requesting reimbursement or paying registration fees for a conference or event, a copy of the registration form is needed along with the itemized receipt. The Controller’s Office asks for this… 

Mar 18, 2025

Non-Employee Authorization to Travel

Travel authorization for non-employees and non-NCSU students traveling on behalf of the University must now be submitted within the Travel Center. Keep in mind that an NCSU employee will need…