PCard

Sep 8, 2025

Reminder to Deactivate PCards for Departing Employees

As a reminder, cardholders must return their PCard to their supervisor upon termination of employment or transfer to another department. Supervisors are then responsible for ensuring the PCard is deactivated… 

Aug 9, 2025

PCard Deadlines for 2025

Please take a moment to review the CALS CBO PCard Billing Cycle Calendar to help ensure PCard deadlines are met. As a reminder, cardholders should: 

Aug 9, 2025

Mandatory PCard Reconciler Refresher Training

PCard Reconcilers within CALS, who have not taken Reconciler training within the last two years, should have received an email from Card Services and/or REPORTER regarding the PCard Reconciler Refresher… 

Aug 8, 2025

PCard for Travel-Related Expenses

Per the Travel Manual, the PCard should be used, to the extent possible, for all authorized travel expenses, as it provides an efficient method to handle travel-related expenses. Individuals with… 

Aug 8, 2025

Fleet Card Renewal in October

Fleet Cards are expiring and will be replaced in October. Departments will be contacted when the new cards arrive. 

Aug 8, 2025

Mandatory PCard Statement Approvers (PSA) Training

PCard Statement Approvers (PSAs) are responsible for auditing PCard statements for compliance standards and ensuring purchases align with the department’s mission. To become a PSA, employees must complete the PSA… 

Jul 9, 2025

PCard Reconciler Changes

With the PCard Team’s recent staff changes, PCard Reconciler assignments have been shifted. Due to these changes, your designated PCard Reconciler may have changed. Some of the reassignments are temporary… 

Mar 18, 2025

Using PCard for Meals in Travel Status

Per the PCard Manual for Cardholders and Travel Manual, the PCard may not be used to pay for meals while on travel status.  Employees in travel status are limited to… 

Mar 18, 2025

Business Purpose for PCard Receipts

As outlined in the PCard Manual for Cardholders, cardholders are responsible for all charges on their cards and carry responsibility for maintaining and uploading receipts and including a business purpose… 

Mar 17, 2025

Documentation Requirements for Financial Transactions

As a reminder from the Controller’s Office, the PCard is a payment mechanism. The same standard supporting documentation, signature requirements, and spending guidelines apply to financial transactions regardless of whether…