Business Services

Oct 3, 2025

Mandatory PCard Reconciler Refresher Training

PCard Reconcilers within CALS, who have not taken Reconciler training within the last two years, should have received an email from Card Services and/or REPORTER regarding the PCard Reconciler Refresher… 

Oct 3, 2025

Mandatory PCard Statement Approvers (PSA) Training

PCard Statement Approvers (PSAs) are responsible for auditing PCard statements for compliance standards and ensuring purchases align with the department’s mission. To become a PSA, employees must complete the PSA… 

Oct 3, 2025

Controller’s Office Updated Forms

The Controller’s Office recently updated its forms and gave them unique “Go Links” to make them easier to find and manage. You can now access these forms through a new… 

Oct 3, 2025

Completion and Routing of Vendor Forms

Please note that there are two types of Vendor Forms. The first is the standard form that requires completion and signature by NC State to allow NC State to become a vendor… 

Oct 3, 2025

NCSU Vendor Set-up Update

Per the University Controller’s Office: Any PaymentWorks-related requests to set up NCSU as a vendor, should go through the Cash Services office so that we aren’t duplicating information. The same… 

Sep 8, 2025

Reminder to Deactivate PCards for Departing Employees

As a reminder, cardholders must return their PCard to their supervisor upon termination of employment or transfer to another department. Supervisors are then responsible for ensuring the PCard is deactivated… 

Sep 8, 2025

Eligibility for Travel Advances

Travel advances are available for eligible employees to cover out-of-pocket expenses. Please review the criteria in Section 1.1.3 of the Travel Manual before submitting a request: AND, one of the… 

Sep 8, 2025

Update to Procurement Threshold

The state of North Carolina updated its procurement and bidding thresholds. The new competition threshold for informal bidding increased from $29,000 to $31,000. Following is a summary of updates and… 

Sep 8, 2025

Annual Effort Reporting Due September 30

CALS faculty, students, and staff who have worked on a ledger 5 project and/or have been paid on a Capacity Grant (Hatch and Smith-Lever) received a system-generated Annual Effort Report… 

Sep 5, 2025

Aging Reports: Collections for A/R Billing Requests

As part of the pilot program for the CBO Accounts Receivable (A/R) collections process, it has been shared in newsletters over the past year that departments/billing units should notify the…