Accounts Receivable

Dec 10, 2024

Deposits: Partial and/or Full Reimbursements

For ledger 6 and 7 project reimbursements please continue to follow the current guidance, for PCard Reimbursements please see Quick Guide: PCard –  Misuse & Corrective Action.  For State Appropriated… 

Nov 4, 2024

Interdepartmental Transactions (IDTs): Reminders and Best Practices

NC State University’s best practices for (Interdepartmental Transactions) IDT requests include providing detailed business descriptions and backup documentation to allow reviewers/approvers to fully understand the nature of the request. Please see… 

Oct 2, 2024

Reminders: Check Deposits and Billing Requests

As a reminder, check deposits made to NCSU need to be submitted (within 24 hours or) the next business day after receiving the payment. Holding onto checks is an audit… 

Oct 2, 2024

Revenue Movement Requests through ServiceNow

Please note when requesting revenue to be transferred/moved to another phase and/or project, the ServiceNow request needs to include the specific revenue line items to be moved through a WRS… 

Aug 31, 2024

CBO Deposit Reminders

Please be reminded of the following requirements when making a deposit with the CBO. 

Aug 2, 2024

Billing Reminders

Please see the reminders below regarding internal and external billing. If you have any questions about external or internal billing, please reach out to the CALS Accounts Receivable (A/R) Team… 

Aug 1, 2024

Reminder: Non-Grant Billing to Federal Entities

As a reminder, external billings, including those to federal entities (for non-ledger 5 project IDs), need to be routed through ServiceNow to CBO Accounts Receivable (A/R) to create the invoice.… 

Jun 3, 2024

NCSU Vendor Set-up Update

Per the University Controller’s Office: Any PaymentWorks-related requests to set up NCSU as a vendor, should go through the Cash Services office so that we aren’t duplicating information. The same… 

Mar 23, 2024

Sharing Forms With Vendors

Please see the Controller’s Office instructions below regarding NCSU forms to be shared with vendors. 

Mar 23, 2024

Check Handling at the Department Level

Check Handling processes should be established at the department level to ensure checks are provided timely to CBO Accounts Receivable (A/R). For guidance, please review the CALS Guide and Template…