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CALS Business Operations

Accounts Payable

Mar 22, 2024

Back-up for Journals Should Be in Excel and One Document per Incident

When uploading WRS or detailed information originally in, or able to be downloaded into Excel, please upload in Excel format. Please do not convert to a PDF as the document… 

Feb 28, 2024

Purchasing Food and Beverages for Break Rooms

As shared with Department Heads and Center Directors in January 2024, food, snacks, and beverages purchased to stock breakrooms or other gathering spaces for department employees can only be purchased… 

Feb 28, 2024

University Guidelines for Group Meals, Conferences, and Meetings

Please refer to the following University guidelines for recurring meetings, group meals, conferences, and meetings for NCSU and non-NCSU personnel. This can also be obtained via the University Controller’s Office… 

Feb 28, 2024

Manner of Payment Does Not Change Documentation Required

There are several mechanisms for NCSU to issue payment, including vouchers, MarketPlace, PCards, etc. The form of payment utilized does not mitigate the requirement for the appropriate backup, for example,… 

Feb 28, 2024

Procurement Services Contract Review Guidelines

Procurement Services’ Contract Review team MUST review all purchase agreements, no matter the value, when there is a written contract, agreement, or purchase order involved. The guidelines for contract review… 

Feb 28, 2024

Safe-T-Works Invoices for Drug Screening

Safe-T-Works, Inc. is a vendor utilized by the University to perform both initial employment and random drug screening of individuals with a CDL. Per the University “Each department (CALS, Facilities,… 

Feb 17, 2024

ServiceNow: Adding Attachments to an Incident

Please note, if individuals are requested to add a document to an existing ServiceNow Incident, please both attach the document(s) and leave a comment. The comment prompts ServiceNow to send… 

Feb 16, 2024

CALS Workshop Account Reminder

Please remember that in order to utilize the CALS Workshop account, the department/county hosting the event must have sufficient revenue to cover the charge(s) they plan to charge to the… 

Feb 16, 2024

StateView Hotel Special Rates

Per the Procurement website, the StateView Hotel has special room rates for NC State departments, faculty, and staff. Please contact Karris Deis for the discount code at karris.deis@pyramidglobal.com. When booking rooms…