Update to CALS Testing Service Agreement (TSA) Process

The following was shared by NCARS on Jan. 7, and redistributed in the “Selected Opportunity” newsletter, on Jan. 9.

CALS Department Heads and Faculty with recent CALS TSAs:

Effective immediately, all TSAs from project leaders in CALS should be submitted in PINS using the University TSA form and process for review and execution by SPARCS. 

The CALS TSA will no longer be used. (Note: The CALS TSA and the University TSA are two different documents). 

The correct form for all TSAs going forward can be found on the Testing Services Agreements webpage, along with instructions. 

Please note, if non-negotiated, this will not result in a ledger 5 project ID, the TSA will still be managed within a department-level project ID once fully executed. 

We understand the SPARCS turnaround time for standard agreements both industry and federal (including a non-negotiated TSA) is around 15 business days. Therefore, once you determine a TSA is the anticipated route and you have a good draft of the SOW, we highly recommend initiating the PINS record (with the SOW) so it can be routed to SPARCS and added to the appropriate Negotiators’ queue. 

Billing Process

Please note for TSAs that involve a billing/payment schedule, CALS A/R will continue to invoice/bill the Sponsor. For TSAs that involve a deliverable-based billing/payment schedule, the PI/Dept will need to submit a Billing Request in ServiceNow once the “deliverable” has been met to prompt the invoice/bill to the Sponsor.  

Please also note that we need to submit the final invoice for the work within 30 days of the end date denoted on the Testing Service Agreement.