PCard Receipt Requirements

When uploading PCard receipts, please ensure the following requirements are met.

1. Receipts are itemized.
   
   Cardholders should obtain a receipt with the following information:
   
   • Vendor name and address
   • Date of order/transactions
   • Total of the purchase
   • Description of item(s) purchased
   • Quantity of item(s) purchased
   • Total breakdown of expenses
   • Shipping to address
     
     
2. A detailed business purpose is included.
   
   A brief sentence or two that adequately explains what is purchased, for whom it was purchased, why it was needed, and where it is located. An indication such as “maintenance supply” or “lab supply” does not provide sufficient information to ensure the proper coding of transactions.