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Apr 15, 2026

RED Implementation for CALS Set To Begin May 4

CALS will begin using the RED Proposal Development (PD) module for all new proposals starting May 4. Existing and in-process PINS records will be finished within the PINS system. Additionally,… 

Apr 14, 2026

Guidelines for Prepayment for Goods or Services

Prepayments refer to payments made in advance when a documented business purpose justifies the advance payment. These situations may arise when advance payment is necessary to ensure future services are… 

Apr 14, 2026

New NC DHHS Master Agreement Complete

The UNC System Office has finalized the updated Master Agreement with the North Carolina Department of Health and Human Services (NC DHHS). A key, immediately actionable change for colleges and… 

Apr 13, 2026

Third-Party Payment Vendors

Please keep in mind that there are a few exceptions to standard vendor request procedures related to third-party payment vendors. These include: 

Apr 13, 2026

Vendor Request Forms

Vendor request forms are internal documents that a vendor may ask a department to complete to facilitate payment of an invoice. Vendor request forms sent to departments should be completed… 

Apr 13, 2026

Payables Training

The Controller’s Office announced that the Payables Training course is now available in REPORTER as part of the Payments Professional Certification 2 program. The course provides users and approvers with the… 

Apr 13, 2026

Managing Vendor Energy Surcharges on Purchase Orders

Some vendors are implementing fuel and energy surcharges due to rising operational costs. To avoid invoice delays or processing issues, please ensure these surcharges are properly reflected on your Purchase… 

Apr 13, 2026

NC State International Traveler’s Toolkit

The NC State International Traveler’s Toolkit is designed to provide critical information and practical tips for faculty, staff, and students traveling globally for university-affiliated activities. The toolkit outlines essential guidelines for… 

Apr 13, 2026

Requesting ADA Travel Accommodation Exceptions

The University is committed to supporting employees and travelers with disabilities by providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA). If an ADA travel accommodation is… 

Apr 13, 2026

UPDATE: Daily Deposit Threshold Change

On March 31, 2026, the Cashier’s Office updated the Departmental Deposit Guide to reflect the new deposit threshold limit, which requires that all revenues and receipts of $500 or more collected…