All News

Apr 14, 2025

New Principal Investigator (PI) Transfer In and Out Checklists

Through cross college collaboration with University Offices, we are pleased to announce the updating of both the Incoming PI Transfer and Outgoing PI Transfer Checklists. Both can be found on… 

Apr 14, 2025

Discontinued Accounts Payable Travel Forms

The Accounts Payable forms (AP102, AP103, AP104, and AP105) for travel advances and non-employee travel authorization have been discontinued as of March 31. Travel Advances and Non-Employee Travel Authorization are… 

Apr 13, 2025

Accessing Controller’s Office Training Materials, Guides, and Manuals

The Controller’s Office recently announced the new Finance Division Education and Communication (FinDEC) department. All learning and training resources for financial processes and practices are now housed on the FinDEC’s… 

Apr 12, 2025

Supplier ID for Active Employees and Students

PaymentWorks is designed as a platform to onboard vendors (external parties) to receive payments. Active employees who receive a non-payroll payment such as a reimbursement, require a Supplier ID. However,… 

Apr 11, 2025

Guidelines for Incentive Payments to Research Participants

Incentive payments can be made to individuals who participate in human research studies in acknowledgment of their time and effort. The Controller’s Office Payables Guide details research incentive payment procedures… 

Apr 11, 2025

Documentation for External Billings

When submitting an external billing request in ServiceNow (SN) to the CBO Accounts Receivable (AR) team for processing, please be sure to include a copy of the signed/executed agreement. An… 

Apr 11, 2025

Fiscal Year 2025 Close-out Schedule

The fiscal year-end close-out schedule provides important information about the year-end processing deadlines. The CALS State Fiscal Year 2025 Close-out Schedule is located on the Documents & Forms page of… 

Apr 11, 2025

Guidelines for Gifts, Prizes, and Awards

As we are winding down the semester, departments often have questions related to gifts, prizes, and awards as a way to either recognize employee contributions or to provide incentives to… 

Mar 19, 2025

CBO Newsletter: March 2025

Read the CALS Business Operations monthly newsletter for important updates, deadlines, reminders, helpful resources and more. 

Mar 18, 2025

U.S. DHHS Payment Management System Update

Per notification from NASA: The U.S. Department of Health and Human Services Payment Management System (PMS) has sent information to users that a new mandatory field has been introduced in…