Manner of Payment Does Not Change Documentation Required

There are several mechanisms for NCSU to issue payment, including vouchers, MarketPlace, PCards, etc. The form of payment utilized does not mitigate the requirement for the appropriate backup, for example, a contract. For instance, the PCard Manual clarifies several vendors or types of transactions that are not allowable on the PCard, such as bands/orchestras or state fair tickets. Those requests should follow the Procurement guidance in order to contract with (if needed) and pay the vendor. 

See the below links to Procurement Guidance:

• Procurement – Supplier Onboarding
• Procurement –  Before You Buy
• Procurement – Process For Purchase of Services
• Purchasing Manual
• Procurement & Business Services Website