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Apr 12, 2025

Supplier ID for Active Employees and Students

PaymentWorks is designed as a platform to onboard vendors (external parties) to receive payments. Active employees who receive a non-payroll payment such as a reimbursement, require a Supplier ID. However,… 

Apr 11, 2025

Guidelines for Incentive Payments to Research Participants

Incentive payments can be made to individuals who participate in human research studies in acknowledgment of their time and effort. The Controller’s Office Payables Guide details research incentive payment procedures… 

Apr 11, 2025

Documentation for External Billings

When submitting an external billing request in ServiceNow (SN) to the CBO Accounts Receivable (AR) team for processing, please be sure to include a copy of the signed/executed agreement. An… 

Apr 11, 2025

Fiscal Year 2025 Close-out Schedule

The fiscal year-end close-out schedule provides important information about the year-end processing deadlines. The CALS State Fiscal Year 2025 Close-out Schedule is located on the Documents & Forms page of… 

Apr 11, 2025

Guidelines for Gifts, Prizes, and Awards

As we are winding down the semester, departments often have questions related to gifts, prizes, and awards as a way to either recognize employee contributions or to provide incentives to… 

Mar 19, 2025

CBO Newsletter: March 2025

Read the CALS Business Operations monthly newsletter for important updates, deadlines, reminders, helpful resources and more. 

Mar 18, 2025

U.S. DHHS Payment Management System Update

Per notification from NASA: The U.S. Department of Health and Human Services Payment Management System (PMS) has sent information to users that a new mandatory field has been introduced in… 

Mar 18, 2025

Using PCard for Meals in Travel Status

Per the PCard Manual for Cardholders and Travel Manual, the PCard may not be used to pay for meals while on travel status.  Employees in travel status are limited to… 

Mar 18, 2025

Business Purpose for PCard Receipts

As outlined in the PCard Manual for Cardholders, cardholders are responsible for all charges on their cards and carry responsibility for maintaining and uploading receipts and including a business purpose… 

Mar 18, 2025

Duplicate Claim of Meal Expenses

Meal reimbursements are calculated by the Travel System based on the subsistence allowance rates for breakfast, lunch, and dinner; travel dates; and times of departure and arrival. Travelers must exclude…