Process for Equipment Trade-in

University-owned equipment may be traded for new equipment through the purchase order system. Procurement Services handles the required approval from the State Surplus Property Office to trade old equipment for new equipment. To use a trade-in to purchase new equipment, follow these steps:

1. Consult with a vendor to receive the highest trade-in value.
2. Complete a Trade-in Request Form.
3. Attach the vendor quote and completed trade-in request form to the requisition.
4. Purchasing will forward the request for non-IT equipment purchases to State Surplus Property for approval. IT equipment purchases no longer need this step.
5. Route the requisition for approval.
6. You will receive a completed PO and instructions on how to retire the asset.