Documentation for Personal Reimbursements

Personal Reimbursements are used to request reimbursement for expenses paid for with personal funds (i.e. personal credit card or cash). These types of requests for non-travel-related expenses should be for emergency situations or rare occasions and not for the daily operational needs of the department.

Personal Reimbursements for items such as supplies, travel, or meals to an employee must be approved by an individual at a higher level of authority in the university’s organization. Please remember to provide a completed Personal Reimbursement Form along with itemized receipts showing $0 balance due when requesting a personal reimbursement. For additional information and guidance please refer to the CALS CBO Quick Reference Guide: Personal Reimbursements.