Confirming Orders

Confirming Orders are purchase orders that are issued AFTER purchases above $5,000, including shipping charges, and have been received by employees. These orders are normally unauthorized purchases and are not allowed because all purchase orders should be issued BEFORE goods or services are received.  Purchasing items without following the proper procurement process is a violation of University guidelines.

Requisitions that are processed as Confirming Orders must include an explanation memo from the Requester explaining why the correct university process was not followed and how their department’s business process will be changed so this does not happen again. Requisitions that are submitted to Procurement & Business Services without the required documentation will be denied and sent back to the department. Please refer to the CBO Quick Reference Guide: Requisitions for additional guidance on requisitions.