Clarification on Alcohol and Corking Fees

Per the Controller’s Office, bartender fees, corking fees, alcohol licenses, etc. are treated as “Alcohol” and require the Dean’s approval. 

Conference & Meeting Guidelines – Please note that you must follow these guidelines for all conferences and meetings, regardless of the payment utilized to pay the sponsor. Also, the lack of required documentation submitted with requests in ServiceNow is slowing the process of reviewing and requesting payment. Please take time to review and re-review these guidelines. 

2.0.5 Employee Celebrations 

Employee celebrations are to celebrate/recognize work-related events like retirement and to promote employee appreciation, morale, and recognition (which may include holiday celebrations). Business-related employee celebration events should be generally held for all employees of a department or unit, or for an extraordinary business achievement. Work-related celebrations should only be held on an occasional basis and not on a routine or frequent basis. 

The following events are not reimbursable: 

• Celebration of weddings
• Baby showers
• Birthdays
• Anniversaries
• Other celebrations for personal or social purposes

3.0.4 Alcoholic Beverages at Internal Business Meetings

Alcoholic beverages at an internal business meeting may be reimbursed with exempt non-state appropriated funds if:

• The serving of alcoholic beverages is approved in writing by the Chancellor, appropriate Vice Chancellor or Dean and is in accordance with the University’s Alcohol Policy and Regulation;
• The costs are incidental to the overall costs of the meal/event; and
• There is a documented bona fide business justification for the meeting.