Updates to SDC ServiceNow Request Form

To remain in compliance with university and sponsor guidelines, four questions have been added to the ServiceNow requests for both regular and 90-day SDCs:

• Is this SDC impacting a ledger 5 grant project that is ending in 90 days?  (yes/no)

If YES, the following three questions will appear:

• Are you adding an employee that is new to the grant? (yes/no)
• Are you increasing effort for someone currently charged to the grant? (yes/no)
• Provide scientific/programmatic justification for why this adjustment is being requested. 

If NO, you will not need to answer any additional questions.

These are considered “cost transfers.” Per University Research Administration and Compliance:

A cost transfer is an expense that is transferred from one account to another after the expense was initially recorded in the financial accounting (FIN) system. When cost transfers to move expenses involve sponsored projects, it is critical that the transfer meets the rules for allowability, allocability, reasonableness and consistency.

The justifications will be reviewed with CALS Contracts & Grants to confirm they are in line with sponsor and university guidelines. CALS C&G will reach out to the departments/PI with any questions.