Tips to Avoid Travel Denials

To help us more quickly and accurately process travel requests, please keep in mind the following items when submitting Travel Authorizations (TAs) and Travel Reimbursements (TRs).

• When entering mileage claims in your TR, be sure to provide a full street address in the “Business Destination Address” field (rather than just city/town).
• Be sure to upload a full, finalized agenda into your TR for all travel related to conferences, workshops, or organized events. 
• Include the 5-digit phase number associated with your funding project number on both TAs and TRs (e.g. 321456-10101).
• Provide estimates for ALL expenses that will be paid by NCSU when completing your TA (including expenses paid by PCard, direct bill, voucher, and TR).

Please note, if items are not included in the TA and there is an associated item on their PCard, individuals may need to provide their supervisor’s approval of the charge.