Personal Charges on PCards

Per the PCard Manual pg 98, personal purchases made on a PCard will require a reimbursement check and a Memo signed by the Department Head to be provided to the PCard Team and addressed to NCSU for non-ledger 6 and NC Ag Fdn for ledger 6 projects. Weekly emails will include updated language and guidance to this effect. 

PCard Manual for Cardholders: Personal Purchases – pg. 98

The PCard Weekly emails will include the following updated language:

Reimbursement Check Process

For reimbursement checks, if going into a non-ledger 6, please make the check payable to NC State University. If reimbursement is going into a ledger 6, please make the check payable to NC Ag Foundation. Please be sure to reference the CPS number in the memo line of the check. Also please include with the check the Memo signed by the Department Head explaining what happened and how this will be prevented in the future. This Memo can also be emailed to the PCard Reconciler directly. Electronic signatures on the Memo are acceptable. 

Send Checks to:

CALS CBO PCard Team
Patterson Hall – CB 7644
2501 Founders Drive
Raleigh, NC 27695-7644

Or drop off the check with back-up in an envelope in the PCard Drop Box outside of G12 in Patterson hall. 

Thank you for your cooperation and assistance to ensure prompt reconciliation.