Non-Employee Authorization to Travel

Travel authorization for non-employees and non-NCSU students traveling on behalf of the University must now be submitted within the Travel Center. Keep in mind that an NCSU employee will need to input the TA on behalf of the non-employee or non-NCSU student. Refer to Section TC1.4.1 of the Travel Manual for instructions to set up a proxy.

• If the non-employee or non-NCSU student is traveling on behalf of NCSU and will be reimbursed for out-of-pocket expenses — either through a campus voucher or a Travel Reimbursement (TR) — they must have a Travel Authorization (TA) in the system and a Supplier ID from PaymentWorks.
  
• If the non-employee or non-NCSU student is traveling on behalf of NCSU but will not be reimbursed or have any voucher transactions processed through the Accounts Payable (AP) or Travel office, they do not need a TA or a Supplier ID from PaymentWorks. However, they must have travel authorization documented through a contract, letter of invitation, or another formal agreement outlining the details of the travel.

The CBO has created a sample Letter of Invitation that departments can use to document the travel expense commitment made by the department.  The template is available on the CBO website under Documents and Forms within the “Travel” section.