Non-Employee Authorization to Travel

Travel authorizations (TAs) for non-employees and non-NCSU students traveling on behalf of the University must now be submitted within the Travel Center. Keep in mind that an NCSU employee will need to input the TA on behalf of the non-employee or non-NCSU student.

Per clarification from the Controller’s Office, you only need an electronic TA (which is replacing the AP104 form) for non-employees and non-NCSU students if you are paying/reimbursing them for out-of-pocket expenses through a campus voucher or a travel reimbursement. If you are paying/reimbursing the non-employee or non-NCSU student, a Supplier ID is required through PaymentWorks, which has been the consistent process.

On the other hand, if you are paying expenses on behalf of the non-employee or non-NCSU student, travel authorization may be documented through a contract, letter of invitation, or another formal agreement outlining the details of the travel.

Refer to Page 79, Section TC1.4.1 of the Travel Manual for instructions to Set Up a Proxy.