Mobile Communication Device (MCD) Recertification for 2025

It is time to recertify your Mobile Communication Device (MCD) allowance for the calendar year 2025.

The MCD Certification & Allowance Processing is located in MyPack Portal. 

MCD Certification and Allowance Processing Help Document 

The following steps will need to be completed to recertify your MCD allowance for the calendar year 2025: 

• The MCD Initiator will compile and submit a list of eligible employees to the Department Head.  The initiators for each department can be found by accessing the Financial System > Queries and Reports > MCD Allowances > MCD Allowance Initiators.  The initiator should notify the Department Head of the pending request to review.  

• The Department Head will review, certify, and approve/deny the eligible employees.  The employee will receive an email indicating that the ‘Employee Submission is Pending for MCD Certification’. 
• The employee will create their Employee Certification and upload their most recent cell phone bill.   The cell phone bill must be in the employee’s name and/or address, list all devices, and include all pages except the call log section.  The employee will electronically submit the Employee Certification to their supervisor for approval.   MCD Employee Certification – Step 2 Help Document
• The supervisor will review and approve/deny the Employee Certification. The approval creates an allowance request that will route electronically to Accounts Payable for processing.
• Accounts Payable will review and approve the MCD allowance.  The employee will receive an approval email indicating the monthly amount and the begin/end dates of the allowance.  The first allowance payment will be issued in January 2025. 

The recertification process is required.  If you do not recertify by December 20, 2024, you will not receive an allowance payment in January 2025.  The Mobile Communication Device Policy is posted on the Controller’s Office website.  Please monitor your email for questions.  If you do not receive an approval email from Accounts Payable within 15 days of submitting the Employee Certification, please check with your supervisor to ensure that they have approved the request and that it has been submitted to Accounts Payable. 

If you have any questions, please send an email to cell_phone_forms@ncsu.edu or contact Ruthie Fairbanks at rdfairba@ncsu.edu.