Business Services

Mar 23, 2024

Sharing Forms With Vendors

Please see the Controller’s Office instructions below regarding NCSU forms to be shared with vendors. 

Mar 23, 2024

Vouchers for Foreign National Vendors

Please be reminded that when using a voucher to pay foreign national vendors, one of the actions below must be taken to comply with Federal Tax Requirements. Available Options: Option… 

Mar 23, 2024

Business Purpose for Journal Vouchers (JVs)

For Journal Vouchers (JVs), a CALS business purpose, as well as an image of the expense back-up (for items requiring back-up, such as PCard receipts) are needed for a JV… 

Mar 23, 2024

Reminder: Travelers Should Not Pay for Others Meals

As a reminder, travelers should not be paying for other individual’s meals, via PCard or other means, while in Travel Status. 

Mar 23, 2024

Check Handling at the Department Level

Check Handling processes should be established at the department level to ensure checks are provided timely to CBO Accounts Receivable (A/R). For guidance, please review the CALS Guide and Template… 

Mar 22, 2024

Fleet Card Billing Cycle Calendar

View the university Fleet Card Billing Cycle Calendar for billing cycle dates and deadlines. 

Mar 22, 2024

Reminder: PCards Cannot Be Used To Pay NCSU

PCards should not be used to pay NCSU entities (this includes Howling Cow, CALS Estore or CALS or NCSU Eventbrite). To process a payment to another department, an Interdepartmental Transfer (IDT) is needed.… 

Mar 22, 2024

Fleet/Wex Card Requests

Please remember that the individual responsible for the vehicle is the individual who needs to personally request the Fleet/Wex Card per the Fleet Card Manual and that only one vehicle can be… 

Mar 22, 2024

PCard Deadlines and Receipt Upload Reminders

Please take a moment to review the deadlines and reminders below to help ensure PCard policies and procedures are being followed and transactions are processed in a timely manner. CALS… 

Mar 22, 2024

Personal Charges on PCards

Per the PCard Manual pg 98, personal purchases made on a PCard will require a reimbursement check and a Memo signed by the Department Head to be provided to the…