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CALS Business Operations

Business Services

Jul 9, 2025

PCard Reconciler Changes

With the PCard Team’s recent staff changes, PCard Reconciler assignments have been shifted. Due to these changes, your designated PCard Reconciler may have changed. Some of the reassignments are temporary… 

Jul 8, 2025

Travel Advance Update

The Travel Advance request and reconciliation process is now within the Travel Center. The new system replaced the old paper-based process, making it faster and more convenient. The system automatically… 

Jul 8, 2025

Third-Party Lodging 

The Third-Party Lodging process is now fully automated as part of the Travel Authorization (TA) in the Travel Center. Instead of a separate pre-approval form, travelers provide the same comprehensive… 

Jul 8, 2025

Travel Subsistence Rate Changes

Per the 3D Memo distributed on July 2, 2025: Effective July 1, 2025, the Office of State Budget and Management will increase the per diem subsistence rates for in-state and… 

Jul 8, 2025

Supplier Center Access Update

The Supplier Center is a searchable page that allows for a view of the financial system vendor status and a list of available addresses. With access to this page, staff… 
training

Jul 8, 2025

Departmental Billing Training

As we move into the new fiscal year, we would like to give a friendly reminder to our CALS departments regarding correct processing for interdepartmental transactions (sales/services/goods between colleges/departments/extension offices)… 

Jul 2, 2025

PCard Reconciler Refresh Training

PCard Reconcilers within CALS, who have not taken Reconciler training within the last two years, should have received an email from Card Services and/or REPORTER regarding the PCard Reconciler Refresh… 

Jun 9, 2025

Authorization to Travel

Travel by non-employees must be agreed to in advance by the traveler and the department head or designee as to services to be provided by the traveler and the travel… 

Jun 9, 2025

Identifying Traveler Classification on Documentation

Travel authorizations are now completed for both employees and non-employees in the Travel Center; therefore, the previous method of identifying the traveler’s classification as a non-employee via association with the… 
airport travel

Jun 9, 2025

Cost-Effective Travel for University Business

University policies regarding travel and expenses should be followed to utilize the most cost-effective and efficient method of travel. To ensure compliance and responsible use of funds, travel should be…