Business Services

Mar 18, 2025

Using PCard for Meals in Travel Status

Per the PCard Manual for Cardholders and Travel Manual, the PCard may not be used to pay for meals while on travel status.  Employees in travel status are limited to… 

Mar 18, 2025

Business Purpose for PCard Receipts

As outlined in the PCard Manual for Cardholders, cardholders are responsible for all charges on their cards and carry responsibility for maintaining and uploading receipts and including a business purpose… 

Mar 18, 2025

Duplicate Claim of Meal Expenses

Meal reimbursements are calculated by the Travel System based on the subsistence allowance rates for breakfast, lunch, and dinner; travel dates; and times of departure and arrival. Travelers must exclude… 

Mar 18, 2025

Documentation for Conference/Event Registration Fees

When requesting reimbursement or paying registration fees for a conference or event, a copy of the registration form is needed along with the itemized receipt. The Controller’s Office asks for this… 

Mar 18, 2025

Non-Employee Authorization to Travel

Travel authorization for non-employees and non-NCSU students traveling on behalf of the University must now be submitted within the Travel Center. Keep in mind that an NCSU employee will need… 

Mar 18, 2025

Reminders for Requisition Requests

When submitting a Requisition request to the CBO, it is important to include the vendor’s contact information which should include their name, telephone number, and email address. Procurement Services requires… 

Mar 18, 2025

Departmental Deposits Guide: Check Endorsement Requirements

New guidelines, policies, and processes outlined in the University Departmental Deposits Guide have additional requirements for the endorsements of checks being deposited at the University.  In addition to the previous… 

Mar 17, 2025

CBO Calendar: Deposit Update

Deposit and IDT deadlines, located on the CBO Calendar, have been updated to provide the below clarification: These dates ensure the deposit and IDT will be processed for the current… 

Mar 17, 2025

Documentation Requirements for Financial Transactions

As a reminder from the Controller’s Office, the PCard is a payment mechanism. The same standard supporting documentation, signature requirements, and spending guidelines apply to financial transactions regardless of whether… 

Mar 17, 2025

PCard Training Reminder

The University of North Carolina System Office now requires all NC State PCard cardholders to complete cardholder training every two years. PCard Training for Cardholders is a self-paced online course that…