Business Services

Apr 14, 2025

Discontinued Accounts Payable Travel Forms

The Accounts Payable forms (AP102, AP103, AP104, and AP105) for travel advances and non-employee travel authorization have been discontinued as of March 31. Travel Advances and Non-Employee Travel Authorization are… 

Apr 13, 2025

Accessing Controller’s Office Training Materials, Guides, and Manuals

The Controller’s Office recently announced the new Finance Division Education and Communication (FinDEC) department. All learning and training resources for financial processes and practices are now housed on the FinDEC’s… 

Apr 12, 2025

Supplier ID for Active Employees and Students

PaymentWorks is designed as a platform to onboard vendors (external parties) to receive payments. Active employees who receive a non-payroll payment such as a reimbursement, require a Supplier ID. However,… 

Apr 11, 2025

Guidelines for Incentive Payments to Research Participants

Incentive payments can be made to individuals who participate in human research studies in acknowledgment of their time and effort. The CBO has posted on our website a comprehensive document… 

Apr 11, 2025

Documentation for External Billings

When submitting an external billing request in ServiceNow (SN) to the CBO Accounts Receivable (AR) team for processing, please be sure to include a copy of the signed/executed agreement. An… 

Mar 18, 2025

Using PCard for Meals in Travel Status

Per the PCard Manual for Cardholders and Travel Manual, the PCard may not be used to pay for meals while on travel status.  Employees in travel status are limited to… 

Mar 18, 2025

Business Purpose for PCard Receipts

As outlined in the PCard Manual for Cardholders, cardholders are responsible for all charges on their cards and carry responsibility for maintaining and uploading receipts and including a business purpose… 

Mar 18, 2025

Duplicate Claim of Meal Expenses

Meal reimbursements are calculated by the Travel System based on the subsistence allowance rates for breakfast, lunch, and dinner; travel dates; and times of departure and arrival. Travelers must exclude… 

Mar 18, 2025

Documentation for Conference/Event Registration Fees

When requesting reimbursement or paying registration fees for a conference or event, a copy of the registration form is needed along with the itemized receipt. The Controller’s Office asks for this… 

Mar 18, 2025

Non-Employee Authorization to Travel

Travel authorization for non-employees and non-NCSU students traveling on behalf of the University must now be submitted within the Travel Center. Keep in mind that an NCSU employee will need…