CALS Business Services

About Us

CALS Business Services is responsible for processing all financial transactions in support of the following functions: Accounts Payable, Accounts Receivable, Travel, and PCard. Transactions are reviewed for allowability, budget allocation, and compliance with State, Federal, and Sponsored Programs Guidelines.

Business Services Updates & Reminders

All Business Services News

Controller’s Office Travel Forms Updated

Earlier this year, the University implemented specific requirements for signatures. To ensure compliance with the updated policy, the Controller’s Office updated the electronic signature verbiage on all official Controller’s Office… 

Supplier Information Management Tips and Reminders

All vendor updates go through a verification process and require approval. If a vendor is changing their name and Tax ID Number, they need to submit a new registration. This… 

New Query for Open POs (Purchase Orders) with Encumbrance

The Open POs with Encumbrance report provides a listing of all POs for a 2-, 4- or 6-digit Department ID. It includes detailed information at the header level of the… 

Our Units

Accounts Payable:

Accounts Payable is responsible for processing and/or approving financial transactions for the college, Interdepartmental Journals and Journals Vouchers, Vouchers, Requisitions, and Marketplace. Accounts Payable uses a document intake system, ServiceNow, to receive, track and manage documents/transactions submitted for processing. Transactions are reviewed for allowability, budget allocation, and compliance with State, Federal, and Sponsored Programs Guidelines.

Accounts Receivable:

Accounts Receivable is responsible for processing cash and check deposits and appropriately routing funds to University Cashier’s Office or NC Agricultural Foundation. Accounts Receivable processes Interdepartmental Transactions (IDS or IDBs) and Billing on behalf of the college to external businesses and collection activities to secure payments.

PCard:

PCard Reconcilers assist departments with allocating PCard expenditures to the appropriate account code and project/phase and ensure appropriate supporting documentation is attached to each transaction with adherence to State, Federal, and Sponsored Programs Guidelines.

Travel:

Travel Approvers review and approve travel authorizations and travel reimbursements through PeopleSoft with adherence to State, Federal, and Sponsored Programs Guidelines.