Prepayments refer to payments made in advance when a documented business purpose justifies the advance payment. These situations may arise when advance payment is necessary to ensure future services are received or to secure significant price reductions.<\/p>\n\n\n\n
In general, the university does not pay for goods or services that have been invoiced but not yet received in full. The expectation is that suppliers bill the university after goods or services have been received. All prepayments are subject to review and approval by the University Controller\u2019s Office to ensure appropriate use and compliance.\u00a0When a transaction identified as a prepayment lacks appropriate approval, processing may be held until it is reviewed and confirmed as appropriate. If prepayment is approved, state funds may not be used.<\/p>\n\n\n\n
As CALS is a centralized college for financial operations and payment requests route through the CBO, our office will obtain the appropriate reviews and approvals for prepayments. When submitting a ServiceNow ticket for a payment request, please provide a business reason<\/strong><\/em> explaining why the prepayment is needed. This justification will be considered when the CBO requests necessary approvals. If you have any questions, please contact the CBO team at cbo_help@ncsu.edu<\/a>. For payments made via PCard<\/strong>, please contact the CBO for assistance in obtaining pre-approval before making the charge.<\/p>\n\n\n\n These guidelines do not apply to travel-related expenses<\/strong> that may be paid directly or reimbursed to the traveler prior to the trip, including airfare or other methods of transportation, such as train, conference registration, and lodging deposits equal to one night\u2019s stay when required by the vendor to secure accommodation.<\/p>\n","protected":false},"excerpt":{"rendered":" Prepayments refer to payments made in advance when a documented business purpose justifies the advance payment. These situations may arise when advance payment is necessary to ensure future services are…<\/p>\n","protected":false},"author":41,"featured_media":15173,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_tec_requires_first_save":true,"ncst_dynamicHeaderBlockName":"","ncst_dynamicHeaderData":"","ncst_content_audit_freq":"","ncst_content_audit_date":"","_EventAllDay":false,"_EventTimezone":"","_EventStartDate":"","_EventEndDate":"","_EventStartDateUTC":"","_EventEndDateUTC":"","_EventShowMap":false,"_EventShowMapLink":false,"_EventURL":"","_EventCost":"","_EventCostDescription":"","_EventCurrencySymbol":"","_EventCurrencyCode":"","_EventCurrencyPosition":"","_EventDateTimeSeparator":"","_EventTimeRangeSeparator":"","_EventOrganizerID":[],"_EventVenueID":[],"_OrganizerEmail":"","_OrganizerPhone":"","_OrganizerWebsite":"","_VenueAddress":"","_VenueCity":"","_VenueCountry":"","_VenueProvince":"","_VenueState":"","_VenueZip":"","_VenuePhone":"","_VenueURL":"","_VenueStateProvince":"","_VenueLat":"","_VenueLng":"","_VenueShowMap":false,"_VenueShowMapLink":false,"_tribe_blocks_recurrence_rules":"","_tribe_blocks_recurrence_description":"","_tribe_blocks_recurrence_exclusions":"","footnotes":"","_links_to":"","_links_to_target":""},"categories":[26,31,23],"tags":[],"class_list":["post-24527","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounts-payable","category-business-services","category-cbo-news"],"displayCategory":null,"acf":[],"_links":{"self":[{"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/posts\/24527","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/users\/41"}],"replies":[{"embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/comments?post=24527"}],"version-history":[{"count":1,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/posts\/24527\/revisions"}],"predecessor-version":[{"id":24528,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/posts\/24527\/revisions\/24528"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/media\/15173"}],"wp:attachment":[{"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/media?parent=24527"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/categories?post=24527"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/tags?post=24527"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}