{"id":24438,"date":"2026-03-19T14:42:45","date_gmt":"2026-03-19T18:42:45","guid":{"rendered":"https:\/\/units.cals.ncsu.edu\/business-operations\/?p=24438"},"modified":"2026-03-19T14:46:01","modified_gmt":"2026-03-19T18:46:01","slug":"departmental-deposit-reminders-guidelines","status":"publish","type":"post","link":"https:\/\/units.cals.ncsu.edu\/core-support\/news\/departmental-deposit-reminders-guidelines\/","title":{"rendered":"Departmental Deposit Reminders &amp; Guidelines"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">The Accounts Receivable (AR) team is continuing to receive deposits with incomplete or incorrect information, which can delay processing. Please follow the guidelines below to ensure timely and compliant deposits:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Check Requirements<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list is-style-default\">\n<li>Make checks payable to NC&#160;State University and\/or the specific department<br><em>(Checks made out to individuals cannot be accepted by the Cashier\u2019s Office.)<\/em><\/li>\n\n\n\n<li>Ensure the written and numerical amounts match, as banks process checks based on the written amount<\/li>\n\n\n\n<li>Verify checks have a current date <em>(post-dated checks are not accepted)<\/em><\/li>\n\n\n\n<li>Expired checks cannot be deposited.\u00a0 Please request a reissued check from the payor.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"> <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Deposits with Multiple Checks (More Than 4)<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Deposits with <strong>more than 4 checks<\/strong> must include a supplemental form (BA-027A or department-created equivalent) with:\n<ul class=\"wp-block-list\">\n<li>Payee name<\/li>\n\n\n\n<li>Check number<\/li>\n\n\n\n<li>Check date<\/li>\n\n\n\n<li>Check amount<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"> <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Deposit Timing Requirements<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To remain compliant with state regulations, deposits must be made:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Daily, if receipts exceed $250<\/li>\n\n\n\n<li>When $250 is collected<\/li>\n\n\n\n<li>At least weekly and at month-end, even if under $250<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"> <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Deposit Slip Requirements<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Submit a fully completed, legible deposit slip (all fields 1\u201311).<\/li>\n\n\n\n<li>Provide a clear, detailed description of the remittance.<br><em>(e.g., include the event or program name rather than a general description like \u201cworkshop\u201d)<\/em><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"> <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Documentation &amp; Submission<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Include all required documentation (checks, deposit slip, supplemental form, WRS, backup, etc.)<\/li>\n\n\n\n<li>Provide:<ul><li>Originals + 1 copy to CBO AR<\/li><\/ul>\n<ul class=\"wp-block-list\">\n<li>Retained 1 copy for your department records<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"> <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Delivery Options<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Hand-deliver documents directly to CBO AR Specialist (G-11 Patterson Hall) <strong>or<\/strong><\/li>\n\n\n\n<li>Place documents in the secure dropbox located outside the AR Office.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"> <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For full guidance, please refer to the University Cashier\u2019s Office <a href=\"https:\/\/docs.google.com\/document\/d\/167r-tAb_iGx0Rgp19f-QYwF7Iwz85wkhWx0QqQUi7-A\/edit?tab=t.0#heading=h.nv861a9c7522\" target=\"_blank\" rel=\"noreferrer noopener\">Departmental Deposits Guide<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Accounts Receivable (AR) team is continuing to receive deposits with incomplete or incorrect information, which can delay processing. Please follow the guidelines below to ensure timely and compliant deposits:&hellip;<\/p>\n","protected":false},"author":41,"featured_media":1642,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_tec_requires_first_save":true,"ncst_dynamicHeaderBlockName":"","ncst_dynamicHeaderData":"","ncst_content_audit_freq":"","ncst_content_audit_date":"","_EventAllDay":false,"_EventTimezone":"","_EventStartDate":"","_EventEndDate":"","_EventStartDateUTC":"","_EventEndDateUTC":"","_EventShowMap":false,"_EventShowMapLink":false,"_EventURL":"","_EventCost":"","_EventCostDescription":"","_EventCurrencySymbol":"","_EventCurrencyCode":"","_EventCurrencyPosition":"","_EventDateTimeSeparator":"","_EventTimeRangeSeparator":"","_EventOrganizerID":[],"_EventVenueID":[],"_OrganizerEmail":"","_OrganizerPhone":"","_OrganizerWebsite":"","_VenueAddress":"","_VenueCity":"","_VenueCountry":"","_VenueProvince":"","_VenueState":"","_VenueZip":"","_VenuePhone":"","_VenueURL":"","_VenueStateProvince":"","_VenueLat":"","_VenueLng":"","_VenueShowMap":false,"_VenueShowMapLink":false,"_tribe_blocks_recurrence_rules":"","_tribe_blocks_recurrence_description":"","_tribe_blocks_recurrence_exclusions":"","footnotes":"","_links_to":"","_links_to_target":""},"categories":[24,31,23],"tags":[],"class_list":["post-24438","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounts-receivable","category-business-services","category-core-news"],"displayCategory":null,"acf":[],"_links":{"self":[{"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/posts\/24438","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/users\/41"}],"replies":[{"embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/comments?post=24438"}],"version-history":[{"count":5,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/posts\/24438\/revisions"}],"predecessor-version":[{"id":24443,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/posts\/24438\/revisions\/24443"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/media\/1642"}],"wp:attachment":[{"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/media?parent=24438"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/categories?post=24438"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/tags?post=24438"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}