{"id":1154,"date":"2024-03-08T15:18:24","date_gmt":"2024-03-08T20:18:24","guid":{"rendered":"https:\/\/units.cals.ncsu.edu\/business-operations\/?page_id=1154"},"modified":"2026-07-20T10:21:16","modified_gmt":"2026-07-20T14:21:16","slug":"cals-business-services","status":"publish","type":"page","link":"https:\/\/units.cals.ncsu.edu\/core-support\/cals-business-services\/","title":{"rendered":"CALS Business Services"},"content":{"rendered":"\n\n\n\n\n

About Us<\/h2>\n\n\n\n

CALS Business Services<\/strong> is responsible for processing all financial transactions in support of the following functions: Purchasing, Accounts Receivable, Travel, and PCard. Transactions are reviewed for allowability, budget allocation, and compliance with State, Federal, and Sponsored Programs Guidelines.<\/p>\n\n\n

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Business Services Updates & Reminders<\/h2>\n All Business Services News<\/a>\n <\/div>\n
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Updated Vehicle Rental Options<\/h3>\n \n\n \t \t

The University Controller\u2019s Office announced an update to state travel resources. Hertz Car Rental has official status under the North Carolina State Term Contract for vehicle rentals, expanding options for… \n \n \n <\/svg><\/span><\/span><\/p>\n\t \t \n <\/div>\n\n <\/a>\n\n \n\n

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Stipend Payment Reminders<\/h3>\n \n\n \t \t

As a reminder, stipends are nominal sums of money provided to support participation in research, training or other academic activities. Although taxes are not deducted from stipend payments, the funds… \n \n \n <\/svg><\/span><\/span><\/p>\n\t \t \n <\/div>\n\n <\/a>\n\n \n\n

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Update on University Aging Reports for CALS OUCs<\/h3>\n \n\n \t \t

Following University Accounts Receivable (UAR) guidance, the CORE Support Accounts Receivable team will be emailing each department\/OUC a monthly aging (past-due invoice) report for any external billings processed through AR… \n \n \n <\/svg><\/span><\/span><\/p>\n\t \t \n <\/div>\n\n <\/a>\n\n <\/div>\n <\/div>\n <\/div>\n<\/div>\n\n\n\n

Our Units<\/h2>\n\n\n\n

Purchasing:<\/h3>\n\n\n\n

Purchasing, or Accounts Payable, is responsible for processing and\/or approving financial transactions for the college, Interdepartmental Journals and Journals Vouchers, Vouchers, Requisitions, and Marketplace. Accounts Payable uses a document intake system, ServiceNow, to receive, track and manage documents\/transactions submitted for processing. Transactions are reviewed for allowability, budget allocation, and compliance with State, Federal, and Sponsored Programs Guidelines.<\/p>\n\n\n\n

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Purchasing Website<\/span>\n<\/svg>\n<\/span><\/a><\/div>\n<\/div>\n\n\n\n

Accounts Receivable:<\/strong><\/h3>\n\n\n\n

Accounts Receivable is responsible for processing cash and check deposits and appropriately routing funds to University Cashier\u2019s Office or NC Agricultural Foundation. Accounts Receivable processes Interdepartmental Transactions (IDS or IDBs) and Billing on behalf of the college to external businesses and collection activities to secure payments.<\/p>\n\n\n\n

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Accounts Receivable Webpage<\/span>\n<\/svg>\n<\/span><\/a><\/div>\n<\/div>\n\n\n\n

PCard:<\/h3>\n\n\n\n

PCard Reconcilers assist departments with allocating PCard expenditures to the appropriate account code and project\/phase and ensure appropriate supporting documentation is attached to each transaction with adherence to State, Federal, and Sponsored Programs Guidelines.<\/p>\n\n\n\n

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PCard Website<\/span>\n<\/svg>\n<\/span><\/a><\/div>\n<\/div>\n\n\n\n

Travel:<\/h3>\n\n\n\n

Travel Approvers review and approve travel authorizations and travel reimbursements through PeopleSoft with adherence to State, Federal, and Sponsored Programs Guidelines.<\/p>\n\n\n\n

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Travel Website<\/span>\n<\/svg>\n<\/span><\/a><\/div>\n<\/div>\n\n\n\n

Need Assistance?<\/h2>

Email us at cbo_help@ncsu.edu<\/p>\n

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Look Up Your Departmental Contact<\/span>\n<\/svg>\n<\/span><\/a><\/div>\n<\/div>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"

About Us CALS Business Services is responsible for processing all financial transactions in support of the following functions: Purchasing, Accounts Receivable, Travel, and PCard. Transactions are reviewed for allowability, budget…<\/p>\n","protected":false},"author":41,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_tec_requires_first_save":true,"ncst_dynamicHeaderBlockName":"ncst\/split-header","ncst_dynamicHeaderData":"{\"backgroundColor\":\"reynolds_400\",\"imageID\":1157,\"imageURL\":\"https:\/\/units.cals.ncsu.edu\/core-support\/wp-content\/uploads\/sites\/19\/2024\/03\/customer-service.jpg\",\"imageAlt\":\"\"}","ncst_content_audit_freq":"","ncst_content_audit_date":"","_EventAllDay":false,"_EventTimezone":"","_EventStartDate":"","_EventEndDate":"","_EventStartDateUTC":"","_EventEndDateUTC":"","_EventShowMap":false,"_EventShowMapLink":false,"_EventURL":"","_EventCost":"","_EventCostDescription":"","_EventCurrencySymbol":"","_EventCurrencyCode":"","_EventCurrencyPosition":"","_EventDateTimeSeparator":"","_EventTimeRangeSeparator":"","_EventOrganizerID":[],"_EventVenueID":[],"_OrganizerEmail":"","_OrganizerPhone":"","_OrganizerWebsite":"","_VenueAddress":"","_VenueCity":"","_VenueCountry":"","_VenueProvince":"","_VenueState":"","_VenueZip":"","_VenuePhone":"","_VenueURL":"","_VenueStateProvince":"","_VenueLat":"","_VenueLng":"","_VenueShowMap":false,"_VenueShowMapLink":false,"_tribe_blocks_recurrence_rules":"","_tribe_blocks_recurrence_description":"","_tribe_blocks_recurrence_exclusions":"","footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-1154","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/pages\/1154","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/users\/41"}],"replies":[{"embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/comments?post=1154"}],"version-history":[{"count":7,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/pages\/1154\/revisions"}],"predecessor-version":[{"id":25008,"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/pages\/1154\/revisions\/25008"}],"wp:attachment":[{"href":"https:\/\/units.cals.ncsu.edu\/core-support\/wp-json\/wp\/v2\/media?parent=1154"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}