Accounts Receivable

Aug 10, 2026

Update on University Aging Reports for CALS OUCs

Following University Accounts Receivable (UAR) guidance, the CORE Support Accounts Receivable team will be emailing each department/OUC a monthly aging (past-due invoice) report for any external billings processed through AR… 

Jun 8, 2026

2026 Fiscal Year-End Deposit Deadline

All departmental daily, weekly, and monthly deposits are due by NOON on Friday, June 26, 2026, to be processed and deposited to the University Cashier’s office for their fiscal year-end deadline.… 

Apr 13, 2026

Third-Party Payment Vendors

Please keep in mind that there are a few exceptions to standard vendor request procedures related to third-party payment vendors. These include: 

Apr 13, 2026

Vendor Request Forms

Vendor request forms are internal documents that a vendor may ask a department to complete to facilitate payment of an invoice. Vendor request forms sent to departments should be completed… 

Apr 13, 2026

UPDATE: Daily Deposit Threshold Change

On March 31, 2026, the Cashier’s Office updated the Departmental Deposit Guide to reflect the new deposit threshold limit, which requires that all revenues and receipts of $500 or more collected… 

Mar 19, 2026

Departmental Deposit Reminders & Guidelines

The Accounts Receivable (AR) team is continuing to receive deposits with incomplete or incorrect information, which can delay processing. Please follow the guidelines below to ensure timely and compliant deposits:… 

Mar 17, 2026

Update: CALS Advancement / Ledger 7 Deposit Form

The University Advancement office recently updated the “Notification of Gift Transmittal,” also known as the BA-151 form. Please use this link to access the form directly. The BA-151 form has… 

Jan 13, 2026

Internal and External Billing Requests

Internal and External Billing requests should be submitted to the CBO via ServiceNow (SN) as soon as services are rendered so that invoices can be generated promptly for customers. This… 

Dec 9, 2025

CALS Holiday Deposit Deadline for Winter Holiday

All CALS departmental deposits must be received by the CBO Accounts Receivable (AR) team by 3 p.m. on Friday, December 19, to be processed and deposited to the University Cashiers’… 

Nov 11, 2025

ServiceNow Billing Request Updates

Billing requests submitted via ServiceNow (SN) have been updated to remove outdated information and reflect the questions required by the University PeopleSoft system to process internal and external billings. Adjustments…