{"id":23057,"date":"2025-08-05T15:46:03","date_gmt":"2025-08-05T19:46:03","guid":{"rendered":"https:\/\/units.cals.ncsu.edu\/business-operations\/?p=23057"},"modified":"2025-08-05T15:53:50","modified_gmt":"2025-08-05T19:53:50","slug":"guidelines-for-external-billing","status":"publish","type":"post","link":"https:\/\/units.cals.ncsu.edu\/business-operations\/news\/guidelines-for-external-billing\/","title":{"rendered":"Guidelines for External Billing"},"content":{"rendered":"\n<p>All requests for billings should be submitted to the CBO Accounts Receivable (A\/R) team for processing.\u00a0\u00a0<\/p>\n\n\n\n<p>Please keep in mind the following guidelines for external invoices and billings per the <a href=\"https:\/\/docs.google.com\/document\/d\/1RWNwVblKncVbPCOcD6EM1NDPDf6Xhy_rCssvfmTdiMs\/edit?tab=t.0\" target=\"_blank\" rel=\"noreferrer noopener\">A\/R Manual<\/a>:\u00a0<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>External invoices should be processed through the Financial System Accounts Receivable (FSAR) Express Billing System as the primary processing method.<br><\/li>\n\n\n\n<li>In special situations where a separate form of billing is needed for a one-off charge, adhere to the following guidelines to ensure proper billing and payment collection:<br>\n<ul class=\"wp-block-list\">\n<li>Utilize the<a href=\"http:\/\/go.ncsu.edu\/ar-invoice-temp\" target=\"_blank\" rel=\"noreferrer noopener\"> Invoice Template<\/a> for billing outside of the FSAR.<\/li>\n\n\n\n<li>\u00a0Ensure the invoice is approved by the billing department\u2019s business lead.<\/li>\n\n\n\n<li>Send a copy of the invoice to University Accounts Receivable at <a href=\"mailto:receivables@ncsu.edu\">receivables@ncsu.edu<\/a> along with information regarding expected payment and the appropriate project and account to post the payment when received.<\/li>\n\n\n\n<li>Ensure the billing is handled with the same requirements as the FSAR system billings, which include collections, reporting, monitoring, and write-offs.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>All requests for billings should be submitted to the CBO Accounts Receivable (A\/R) team for processing.\u00a0\u00a0 Please keep in mind the following guidelines for external invoices and billings per the&hellip;<\/p>\n","protected":false},"author":41,"featured_media":12254,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_tec_requires_first_save":true,"ncst_dynamicHeaderBlockName":"","ncst_dynamicHeaderData":"","ncst_content_audit_freq":"","ncst_content_audit_date":"","_EventAllDay":false,"_EventTimezone":"","_EventStartDate":"","_EventEndDate":"","_EventStartDateUTC":"","_EventEndDateUTC":"","_EventShowMap":false,"_EventShowMapLink":false,"_EventURL":"","_EventCost":"","_EventCostDescription":"","_EventCurrencySymbol":"","_EventCurrencyCode":"","_EventCurrencyPosition":"","_EventDateTimeSeparator":"","_EventTimeRangeSeparator":"","_EventOrganizerID":[],"_EventVenueID":[],"_OrganizerEmail":"","_OrganizerPhone":"","_OrganizerWebsite":"","_VenueAddress":"","_VenueCity":"","_VenueCountry":"","_VenueProvince":"","_VenueState":"","_VenueZip":"","_VenuePhone":"","_VenueURL":"","_VenueStateProvince":"","_VenueLat":"","_VenueLng":"","_VenueShowMap":false,"_VenueShowMapLink":false,"_tribe_blocks_recurrence_rules":"","_tribe_blocks_recurrence_description":"","_tribe_blocks_recurrence_exclusions":"","footnotes":"","_links_to":"","_links_to_target":""},"categories":[24,31,23],"tags":[],"class_list":["post-23057","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounts-receivable","category-business-services","category-cbo-news"],"displayCategory":null,"acf":[],"_links":{"self":[{"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/posts\/23057","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/users\/41"}],"replies":[{"embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/comments?post=23057"}],"version-history":[{"count":2,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/posts\/23057\/revisions"}],"predecessor-version":[{"id":23059,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/posts\/23057\/revisions\/23059"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/media\/12254"}],"wp:attachment":[{"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/media?parent=23057"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/categories?post=23057"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/tags?post=23057"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}