{"id":1752,"date":"2024-03-23T16:39:47","date_gmt":"2024-03-23T20:39:47","guid":{"rendered":"https:\/\/units.cals.ncsu.edu\/business-operations\/?p=1752"},"modified":"2024-03-26T12:28:36","modified_gmt":"2024-03-26T16:28:36","slug":"sharing-forms-with-vendors","status":"publish","type":"post","link":"https:\/\/units.cals.ncsu.edu\/business-operations\/news\/sharing-forms-with-vendors\/","title":{"rendered":"Sharing Forms With Vendors"},"content":{"rendered":"\n\n\n\n\n<p>Please see the Controller&#8217;s Office instructions below regarding NCSU forms to be shared with vendors.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>All Vendor forms and ACH forms must go through CALS A\/R for signature to ensure compliance with the University requirement that all remittance information should always be the Controller&#8217;s Office and should tie to NCSU\u2019s W-9, and only the NCSU W-9 is shared outside the organization. <em>Route these forms through ServiceNow to the A\/R Team to get the signature on the form.\u00a0<\/em><\/li>\n\n\n\n<li>Invoices (internal and external), and requests for payments, are <strong><em>strongly recommended to be submitted via Service Now &#8211; A\/R<\/em><\/strong>, not sent to vendors from faculty\/departments\/units.\u00a0University A\/R has reached out to CALS CBO A\/R as they are receiving more and more checks that cannot be reconciled to a university invoice since the department is billing for them. Therefore, funds remain in a holding account or take extra time to track down.\u00a0\n<ul class=\"wp-block-list\">\n<li><em>In ServiceNow &#8211; Billing Requests (IDB\/IDS) is how to prompt the request in the system.\u00a0<\/em>\n<ul class=\"wp-block-list\">\n<li><em>The A\/R team would submit the invoice request into the financial system and the department would get a copy of the NCSU-generated invoice when it is sent to the vendor. Follow-up and aging reports are then done in the A\/R office on behalf of the college.<\/em><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Please see the Controller&#8217;s Office instructions below regarding NCSU forms to be shared with vendors.<\/p>\n","protected":false},"author":41,"featured_media":1753,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_tec_requires_first_save":true,"ncst_dynamicHeaderBlockName":"ncst\/default-post-header","ncst_dynamicHeaderData":"{\"showAuthor\":false,\"showDate\":false,\"showFeaturedVideo\":false,\"showReadingTime\":false,\"displayCategoryID\":23}","ncst_content_audit_freq":"","ncst_content_audit_date":"","_EventAllDay":false,"_EventTimezone":"","_EventStartDate":"","_EventEndDate":"","_EventStartDateUTC":"","_EventEndDateUTC":"","_EventShowMap":false,"_EventShowMapLink":false,"_EventURL":"","_EventCost":"","_EventCostDescription":"","_EventCurrencySymbol":"","_EventCurrencyCode":"","_EventCurrencyPosition":"","_EventDateTimeSeparator":"","_EventTimeRangeSeparator":"","_EventOrganizerID":[],"_EventVenueID":[],"_OrganizerEmail":"","_OrganizerPhone":"","_OrganizerWebsite":"","_VenueAddress":"","_VenueCity":"","_VenueCountry":"","_VenueProvince":"","_VenueState":"","_VenueZip":"","_VenuePhone":"","_VenueURL":"","_VenueStateProvince":"","_VenueLat":"","_VenueLng":"","_VenueShowMap":false,"_VenueShowMapLink":false,"_tribe_blocks_recurrence_rules":"","_tribe_blocks_recurrence_description":"","_tribe_blocks_recurrence_exclusions":"","footnotes":"","_links_to":"","_links_to_target":""},"categories":[24,31,23],"tags":[],"class_list":["post-1752","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounts-receivable","category-business-services","category-cbo-news"],"displayCategory":{"term_id":23,"name":"CBO News","slug":"cbo-news","term_group":0,"term_taxonomy_id":23,"taxonomy":"category","description":"","parent":0,"count":157,"filter":"raw"},"acf":[],"_links":{"self":[{"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/posts\/1752","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/users\/41"}],"replies":[{"embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/comments?post=1752"}],"version-history":[{"count":1,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/posts\/1752\/revisions"}],"predecessor-version":[{"id":1754,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/posts\/1752\/revisions\/1754"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/media\/1753"}],"wp:attachment":[{"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/media?parent=1752"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/categories?post=1752"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/tags?post=1752"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}