{"id":13715,"date":"2024-12-10T07:59:38","date_gmt":"2024-12-10T12:59:38","guid":{"rendered":"https:\/\/units.cals.ncsu.edu\/business-operations\/?p=13715"},"modified":"2024-12-10T15:33:45","modified_gmt":"2024-12-10T20:33:45","slug":"deposits-partial-and-or-full-reimbursements","status":"publish","type":"post","link":"https:\/\/units.cals.ncsu.edu\/business-operations\/news\/deposits-partial-and-or-full-reimbursements\/","title":{"rendered":"Deposits: Partial and\/or Full Reimbursements"},"content":{"rendered":"\n<p>For ledger 6 and 7 project reimbursements please continue to follow the current guidance, for PCard Reimbursements please see <a href=\"https:\/\/moodle-projects.wolfware.ncsu.edu\/mod\/resource\/view.php?id=814729\" target=\"_blank\" rel=\"noreferrer noopener\">Quick Guide: PCard &#8211;&nbsp; Misuse &amp; Corrective Action<\/a>.&nbsp;<\/p>\n\n\n\n<p><strong>For State Appropriated Funding and Receipt Projects:<\/strong>&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If the expense and reimbursement<em> both occur<\/em> during the current fiscal year:\n<ul class=\"wp-block-list\">\n<li>If the reimbursement is for the full amount, it would post to the project as a refund of expenditures.&nbsp;<\/li>\n\n\n\n<li>If the reimbursement is partial or helping to support a cost, then it is considered programmatic support and should be deposited into a Receipt Project. Then it is at the PI\/Dept discretion whether or not to move the associated expense(s) from the original project\/source to the Receipt Project.&nbsp;<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>If the expense occurred in the <em>prior fiscal year <\/em>and the reimbursement occurs during the <em>current fiscal year<\/em>:\n<ul class=\"wp-block-list\">\n<li>For both full and partial reimbursements, it would be deposited into a Receipt Project as we cannot cross fiscal years. Please note as part of closing out the State Fiscal year, all expenses are covered by the College\/Department; therefore, the State is not \u201cout\u201d of any funds.&nbsp;&nbsp;<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p><strong>For Ledger 5 Projects:<\/strong><\/p>\n\n\n\n<p>The ledger 5 project should only receive funding\/revenue from the sponsor. Additionally, NCSU should only \u201cbill\u201d the sponsor for charges they will be covering as part of the grant proposal and the terms and conditions.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If the expense and reimbursement <em>both occur<\/em> during the current fiscal year:\n<ul class=\"wp-block-list\">\n<li>For both full and partial reimbursements, the associated expense(s) are first journaled to a Receipt Project. Then the deposit will be applied to that Receipt Project.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>If the expense occurred in the <em>prior fiscal year<\/em> and the reimbursement occurs during the <em>current fiscal year<\/em>:\n<ul class=\"wp-block-list\">\n<li>Due to State\/University policy, where you cannot cross fiscal years, both full and partial reimbursements will be deposited into the ledger 5 project as a refund of expenditures. Please note this should only occur in rare instances.&nbsp;<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p><strong>For Federal Projects (non-ledger 5 Projects):<\/strong><\/p>\n\n\n\n<p>For federal appropriations, we have to refund the federal government for any funds drawn down which subsequently are reimbursed.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If the expense and reimbursement <em>both occur<\/em> during the current federal fiscal year:\n<ul class=\"wp-block-list\">\n<li>If the reimbursement is for the full amount, it would post to the project as a refund of expenditures.\u00a0<\/li>\n\n\n\n<li>If the reimbursement is partial or helping to support a cost, then it is considered programmatic support and should be deposited into a Receipt Project. Then it is at the PI\/Dept discretion whether or not to move the associated expense(s) from the original project\/source to the Receipt Project.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>If the expense occurred in the <em>prior fiscal year<\/em> and the reimbursement occurs during the <em>current fiscal year<\/em>:\n<ul class=\"wp-block-list\">\n<li>As we have to reimburse the government, both full and partial reimbursements will be deposited into federal (non-ledger 5) projects as a refund of expenditures.&nbsp;<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p>For any questions, please contact CBO A\/R: <a href=\"mailto:cbo_accountsreceivable@ncsu.edu\">cbo_accountsreceivable@ncsu.edu<\/a>.&nbsp;<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>For ledger 6 and 7 project reimbursements please continue to follow the current guidance, for PCard Reimbursements please see Quick Guide: PCard &#8211;&nbsp; Misuse &amp; Corrective Action.&nbsp; For State Appropriated&hellip;<\/p>\n","protected":false},"author":41,"featured_media":13716,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_tec_requires_first_save":true,"ncst_dynamicHeaderBlockName":"","ncst_dynamicHeaderData":"","ncst_content_audit_freq":"","ncst_content_audit_date":"","_EventAllDay":false,"_EventTimezone":"","_EventStartDate":"","_EventEndDate":"","_EventStartDateUTC":"","_EventEndDateUTC":"","_EventShowMap":false,"_EventShowMapLink":false,"_EventURL":"","_EventCost":"","_EventCostDescription":"","_EventCurrencySymbol":"","_EventCurrencyCode":"","_EventCurrencyPosition":"","_EventDateTimeSeparator":"","_EventTimeRangeSeparator":"","_EventOrganizerID":[],"_EventVenueID":[],"_OrganizerEmail":"","_OrganizerPhone":"","_OrganizerWebsite":"","_VenueAddress":"","_VenueCity":"","_VenueCountry":"","_VenueProvince":"","_VenueState":"","_VenueZip":"","_VenuePhone":"","_VenueURL":"","_VenueStateProvince":"","_VenueLat":"","_VenueLng":"","_VenueShowMap":false,"_VenueShowMapLink":false,"_tribe_blocks_recurrence_rules":"","_tribe_blocks_recurrence_description":"","_tribe_blocks_recurrence_exclusions":"","footnotes":"","_links_to":"","_links_to_target":""},"categories":[24,31,23],"tags":[],"class_list":["post-13715","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounts-receivable","category-business-services","category-cbo-news"],"displayCategory":null,"acf":[],"_links":{"self":[{"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/posts\/13715","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/users\/41"}],"replies":[{"embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/comments?post=13715"}],"version-history":[{"count":2,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/posts\/13715\/revisions"}],"predecessor-version":[{"id":13737,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/posts\/13715\/revisions\/13737"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/media\/13716"}],"wp:attachment":[{"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/media?parent=13715"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/categories?post=13715"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/units.cals.ncsu.edu\/business-operations\/wp-json\/wp\/v2\/tags?post=13715"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}