{"id":573,"date":"2024-02-22T12:21:23","date_gmt":"2024-02-22T17:21:23","guid":{"rendered":"https:\/\/units.cals.ncsu.edu\/business-operations\/?page_id=573"},"modified":"2026-04-22T08:02:51","modified_gmt":"2026-04-22T12:02:51","slug":"cals-pcard-resources","status":"publish","type":"page","link":"https:\/\/units.cals.ncsu.edu\/business-operations\/cals-pcard-resources\/","title":{"rendered":"CALS PCard Resources"},"content":{"rendered":"\n\n\n\n\n

The Procurement Card (PCard)<\/strong> is a Visa corporate liability credit card used by approved employees for legitimate NC State University business purchases. The University PCard program<\/a> is administered by the University Procurement and Business Services Department. NC State employees who have been given the authority by their department\/college to purchase goods and services for their department are eligible to apply for a PCard.<\/p>\n\n\n

\n
\n
\n
\n

Pcard Updates & Reminders<\/h2>\n All PCard News<\/a>\n <\/div>\n
\n \n \n\n
\n
\n \"training\"\n <\/div>\n <\/div>\n \n
\n \n

Required PCard Statement Approver Training for Cardholder Supervisors<\/h3>\n \n\n \t \t

University Card Services has announced that the PCard Statement Approver training for cardholder supervisors is now available in Reporter. To support compliance with UNC System Office PCard Regulation 1300.7.2[R], all… \n \n \n <\/svg><\/span><\/span><\/p>\n\t \t \n <\/div>\n\n <\/a>\n\n \n\n

\n
\n \"woman\n <\/div>\n <\/div>\n \n
\n \n

Why the Business Purpose Matters<\/h3>\n \n\n \t \t

Business purpose ensures accountability and transparency in financial transactions. Read guidance from the University Finance Office on properly documenting expenses. \n \n \n <\/svg><\/span><\/span><\/p>\n\t \t \n <\/div>\n\n <\/a>\n\n \n\n

\n
\n \"\"\n <\/div>\n <\/div>\n \n
\n \n

Using the PCard for Hotel Bookings<\/h3>\n \n\n \t \t

To help travelers navigate hotel bookings using the PCard, here are a few reminders: Following these guidelines helps everyone book accommodations smoothly and stay in compliance. \n \n \n <\/svg><\/span><\/span><\/p>\n\t \t \n <\/div>\n\n <\/a>\n\n <\/div>\n <\/div>\n <\/div>\n<\/div>\n\n\n\n

To ensure compliance with university and state purchasing guidelines, CALS cardholders and reconcilers are required to complete additional training requirements. CALS employees should follow the steps below to obtain and retain their PCards.<\/strong><\/em><\/p>\n\n\n\n

\n
<\/span><\/span>

Steps to Get Your CALS PCard<\/h2><\/a>
\n

<\/p>\n\n\n\n

    \n
  1. Apply for a PCard:<\/strong> To request a PCard, all university employees must fill out an application which can be completed and submitted in the PCard Center in MyPack Portal. Learn More<\/a>.<\/li>\n\n\n\n
  2. Complete the University PCard Training: <\/strong>Once the application is accepted, an invitation to attend a PCard training administered by University Procurement and Business Services will be sent via email. Please note, CALS employees will not receive their PCard until they have also completed the college-level training.<\/em><\/li>\n\n\n\n
  3. Complete the CALS PCard Training: <\/strong>Once you have completed the university training, you will need to register for college-level training administered by CALS CBO.  Your role will dictate which CALS training is required of you. Please use the following link as a reference for which training you need to complete and how to register for the training: CALS PCard Training Requirements<\/a>. Please note, a mandatory CALS PCard refresher training is required every three years. You will be notified via email when it is time to enroll in this course.<\/em><\/li>\n\n\n\n
  4. Receive and Activate Your PCard: <\/strong>Upon completion of both university and college trainings, you will be contacted by CALS CBO to coordinate PCard delivery. Instructions for card activation and PIN setup can be found in the PCard Cardholder Manual<\/a>.<\/li>\n<\/ol>\n<\/div><\/div><\/div>\n\n\n\n
    <\/span><\/span>

    Using and Retaining Your PCard<\/h2><\/a>
    \n

    <\/p>\n\n\n\n